Payroll and Benefits Specialist

$60,000 - $70,000/Yr

Mission Wealth Management - Naperville, IL

Full-time - Mid Level

Naperville, IL

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

Mission Wealth Management LP is seeking a dynamic and growth-minded Payroll and Benefits Specialist to join our high-performing HR Department. This role is essential for the smooth operation of payroll processing and benefits management, ensuring that our employees receive accurate and timely compensation and support. The ideal candidate will have a strong background in payroll processing, benefits administration, and a commitment to providing exceptional customer service. This position offers a hybrid work schedule, allowing for flexibility while working in a collaborative environment that encourages professional and personal growth. As a Payroll and Benefits Specialist, you will oversee the daily operations of payroll processing through ADP, managing end-to-end payroll for both salaried and hourly employees. Your responsibilities will include preparing and distributing payroll reports, conducting routine audits for compliance, and maintaining knowledge of federal, state, and local tax laws to ensure accurate tax withholdings. You will also administer all company benefit programs, serve as the primary point of contact for employee inquiries, and coordinate the annual open enrollment process. Your problem-solving nature and attention to detail will be critical in managing payroll and benefits effectively. You will be expected to juggle multiple responsibilities in a fast-paced environment while maintaining confidentiality and handling sensitive information. This role is an excellent opportunity for an experienced HR professional to elevate their career in a supportive and inspiring workplace.

Responsibilities

• Oversee the daily operations of payroll processing through ADP, ensuring accurate and timely payroll for both salaried and hourly employees.
• Manage end-to-end payroll processing, including data entry, time and attendance tracking, and adjustments for salaried and hourly employees.
• Prepare and distribute regular payroll reports and conduct routine audits to ensure payroll accuracy and compliance.
• Create and own custom dataset reports including census data for benefits, workers compensation policies, and various annual surveys.
• Maintain up-to-date knowledge of federal, state, and local tax laws and ensure accurate tax withholdings and filings.
• Handle all Tax Notices, Tax jurisdiction account management, and resolutions including opening new locations as needed.
• Administer and manage all company benefit programs, including health, dental, vision, life insurance, disability, retirement plans, and other voluntary benefits.
• Serve as the primary point of contact for employee benefit inquiries, including life changes, coverage options, and claims assistance.
• Coordinate and manage the annual open enrollment process, including employee communication, system updates, and vendor liaison.
• Review and reconcile monthly benefits invoices for accuracy, ensuring alignment with employee enrollments and payroll deductions.
• Assist with various office administration tasks, including restocking the kitchen and office supplies.

Requirements

• 2-5+ years of experience in Human Resources with direct experience processing payroll and managing benefits.
• Bachelor's Degree in Business, Communications, Human Resources, Accounting, or related field/experience.
• Strong knowledge of payroll laws and regulations.
• Outstanding customer service, interpersonal, and communication skills.
• Strong communication skills, with the ability to read, analyze, interpret, and present information.
• Excellent understanding and application of Excel.
• Well organized and detail-oriented; ability to accurately handle complex data.
• Proficiency in HRIS systems.
• Ability to maintain confidentiality and handle sensitive information.
• Demonstrated ability to multi-task effectively and adhere to deadlines in a fast-paced environment.

Nice-to-haves

• Experience with ADP Workforce Now.
• Payroll or Benefits Certification.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Wellness packages