Payroll and Benefits Specialist

Citizens Bank - Mukwonago, WI

Full-time - Mid Level

Mukwonago, WI

Credit Intermediation and Related Activities

About the position

The Payroll and Benefits Specialist at Citizens Bank is responsible for the accurate and effective administration of employee payroll and benefits. This full-time position involves preparing, disbursing, maintaining, and reviewing payroll, salary adjustments, payroll taxes, and year-end processes, while also acting as the administrator for all employee benefit plans.

Responsibilities

• Administer all payroll processing, payroll tax filing, and benefit programs, including medical, dental, vision, long-term disability, flexible spending, paid leave, 401k, and ESOP.
• Ensure that all hourly and salary changes, payroll deductions, taxes, and garnishments are accurate and timely.
• Prepare and maintain time and attendance records for payroll input, ensuring compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Ensure that all deduction codes and leave codes are updated as needed and are functioning appropriately in ADP.
• Participate in annual benefit renewal meetings with brokers and coordinate presentations to staff.
• Accurately reconcile the monthly benefit invoices from the benefit carriers.
• Maintain benefit records and documents necessary for implementing benefit coverage.
• Maintain and distribute plan documents and employee communications relating to benefits.
• Oversee use of time off, including FMLA and other leaves of absence.
• Assure compliance with all legal requirements of various payroll and employee benefit programs (ERISA, COBRA, HIPAA, FMLA, IRS Code Section 125, FLSA, etc.), and preparation and filing of required legal reports.
• Ensure all quarter and year-end tax deadlines and procedures are followed timely and accurately.
• Administer the company's 401(k) and ESOP plans, serving as the primary point of contact for the employees.
• Complete the annual non-discrimination testing for 401(k) and Section 125 plans, providing information to auditors as required; producing, reconciling, and uploading payroll contributions to 401(k) provider according to applicable laws; maintaining records of 401(k) advisory committee meetings.
• Verify and update the accumulation and use of vacation, holidays, sick days, and miscellaneous other leave categories in the payroll system.
• Responsible for running payroll reports, maintaining payroll general ledger accounts, and reconciling bank statements.
• Ensure proper calculation of final pay and benefits deductions for terminated employees.
• Manage and oversee all Workers Compensation claims and COBRA continuation.
• Review and facilitate processing of annual W2 and 1094/1095 forms with ADP.

Requirements

• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field preferred.
• Three to five years of related experience required.
• Accounting and GL experience preferred.
• Benefit administration background preferred.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software, ADP strongly desired.

Nice-to-haves

• Experience with compliance regulations related to payroll and benefits administration.

Benefits

• 401(k)
• Dental insurance
• Employee stock ownership plan