Payroll and Compliance Manager

$85,000 - $95,000/Yr

Skidata - Phoenix, AZ

Full-time - Mid Level

Remote - Phoenix, AZ

Merchant Wholesalers, Durable Goods

About the position

The Payroll and Compliance Manager will oversee all aspects of payroll processing and compliance management for a diverse workforce. This role requires a deep understanding of payroll regulations, labor laws, and compliance requirements at both the state and federal levels, ensuring accurate payroll management and adherence to legal standards.

Responsibilities

• Collaborate with sales and field operations teams to validate public works project details.
• Establish determination schedules for each public works project.
• Partner with the third-party certified payroll processor to configure job details and develop reporting structures.
• Create and maintain wage rate tables for all classified public works workers, ensuring continuous accuracy throughout the year.
• Liaise with various workers' compensation insurance providers to submit monthly payroll reports for public works projects.
• Develop and maintain a comprehensive master tracking sheet documenting all prevailing wage projects.
• Set up jobs in ADP and Points North, confirming and disseminating ADP project codes to the field operations team.
• Conduct weekly tracking of salaried employees engaged in public works projects.
• Oversee and manage the payroll process for employees across multiple states, ensuring accuracy and compliance with regulations.
• Develop and implement payroll policies and procedures to enhance efficiency and accuracy.
• Coordinate with HR to ensure accurate employee data management.
• Upload bi-weekly or weekly payroll files to the third-party platform and integrate them into the ADP payroll system.
• Prepare weighted average calculations and conduct audits of payroll files.
• Process retroactive or arrears wage payments as required.
• Monitor hours for public works projects not covered in standard reporting.
• Collaborate with public works compliance coordinators to track and submit necessary documentation.
• Download and prepare certified payroll and CACS reports for upload to various platforms.
• Monitor and ensure compliance with federal and state labor laws and wage regulations.
• Maintain up-to-date knowledge of changes in payroll regulations and compliance standards.
• Collaborate with various departments to gather documentation for audits and compliance reporting.
• Liaise with external auditors and regulatory agencies to facilitate compliance audits.
• Oversee the licensing process and manage business personal property tax filings.
• Address sales tax-related issues and execute miscellaneous state filings as required.
• Coordinate surety bonding for contracts and licensing requirements.
• Conduct audits of employee expense reports and prepare weekly reimbursement reports.
• Oversee the issuance and maintenance of resale certificates.
• Perform monthly reconciliations of Chase Purchase Card transactions and bank account reconciliations.
• Process journal entries for travel and entertainment transactions.
• Engage with reporting agencies to provide required documentation for audits.
• Collaborate with subcontractors to ensure compliance with public works contract documentation.
• Coordinate with accounting, finance, and HR departments to obtain monthly benefits statements.
• Conduct quarterly meetings with field operations to review ongoing projects.

Requirements

• Bachelor's degree in accounting, Finance, Human Resources, or related field.
• 10+ years of certified payroll experience, payroll management and compliance, preferably in a multi-state environment.
• In-depth understanding of Public Works regulations (DIR, Davis Bacon, Certified Payroll).
• Proficient in various payroll systems including LCP Tracker, Points North, and state-specific websites.
• In-depth knowledge of federal and state payroll regulations, labor laws, and compliance requirements.
• Strong analytical skills with a keen attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Nice-to-haves

• Certification in Payroll (CPP) or compliance (CPC) is a plus.
• Fluent in additional languages (e.g., Spanish/Italian/German) preferred.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• On-the-job training
• Opportunities for advancement
• Paid sick time
• Paid time off
• Paid training
• Parental leave
• Vision insurance
• Work from home