Payroll and HR Specialist- EPC (Hybrid)

Unclassified - Ballston Spa, NY

Full-time - Mid Level

Ballston Spa, NY

About the position

The Payroll and HR Specialist at Active Solar Development plays a crucial role in ensuring the accurate and timely processing of payroll for employees in the renewable energy sector. This position focuses on compliance with industry-specific regulations, including prevailing wage laws and the Davis-Bacon Act, while supporting the company's commitment to clean, sustainable power through effective payroll management.

Responsibilities

• Process weekly payroll for 80 employees, ensuring accuracy and compliance with federal, state, and local regulations.
• Administer payroll for projects under prevailing wage laws, including the Davis-Bacon Act, and ensure compliance with the Inflation Reduction Act.
• Collaborate with HR and project management teams to maintain accurate employee records, including time and attendance, deductions, and tax withholdings.
• Ensure accurate reporting and payment of payroll taxes, including state-specific requirements for solar projects.
• Manage garnishments, wage assignments, and other payroll deductions.
• Prepare and file required payroll reports, including certified payroll for public works projects.
• Respond to employee inquiries regarding payroll, benefits, and tax issues.
• Assist in audits and ensure all payroll processes meet regulatory standards.
• Stay up-to-date with industry trends and changes in payroll laws affecting the renewable energy sector.
• Support 401k, benefits, HR data management, HR and payroll reporting.

Requirements

• Bachelor's degree in HR, Accounting, Finance, or related field, or equivalent work experience.
• 3+ years of experience in payroll processing, preferably in the EPC or renewable energy industry.
• Strong knowledge of payroll software and systems.
• Experience with prevailing wage payroll, the Davis-Bacon Act, and certified payroll reporting.
• Understanding of solar industry regulations, including NYSERDA and other state-specific requirements.
• Excellent attention to detail and strong organizational skills.
• Ability to handle confidential information with discretion.
• Strong communication skills and the ability to work collaboratively with cross-functional teams.
• Technologically savvy.
• Unrestricted work authorization for the United States and strong English written and verbal communication skills.

Nice-to-haves

• Experience with multi-state payroll processing.
• Familiarity with the Inflation Reduction Act and its impact on payroll and employee benefits.
• Certified Payroll Professional (CPP) designation.
• LCPTracker and Paylocity experience.
• General HR knowledge/support capability (benefits, record keeping etc.)

Benefits

• 15 PTO Days
• 10 paid holidays
• 7 family sick days
• 401k with 3% company contribution, entry 1st of the month after one month of employment - 100% vested
• Exceptional health, dental, vision, life, LTD and voluntary short-term disability benefits
• Flexible work schedule to meet work-life balance needs
• Opportunity to work on innovative solar projects that contribute to a sustainable future.
• Professional development and growth opportunities within the company.
• A collaborative and inclusive work environment.