Payroll and HRIS Specialist

Unclassified - Huntsville, AL

Full-time - Mid Level

Huntsville, AL

About the position

The Payroll/HRIS Specialist at Runergy Alabama Inc. is a vital role responsible for managing and executing various payroll and human resources functions within the organization. This position requires meticulous attention to detail and a strong understanding of payroll regulations, ensuring that all payroll processes are executed accurately and in a timely manner. The specialist will be tasked with maintaining employee records, ensuring compliance with local laws, and effectively communicating with various stakeholders to resolve any payroll-related issues. In this role, the Payroll/HRIS Specialist will collect, review, and verify timekeeping records for accuracy and completeness. They will calculate wages, bonuses, overtime, and other compensation, ensuring that all payroll is processed in accordance with established schedules and complies with federal, state, and local laws. The specialist will also address any payroll discrepancies and resolve issues promptly, maintaining and updating employee records in the HRIS while ensuring compliance with data privacy regulations. Additionally, the specialist will generate reports for management, finance, and compliance, staying current with payroll regulations, labor laws, and tax requirements. They will support internal and external audits related to payroll and HR data, process new hire paperwork, and manage the performance evaluation process through the HRIS system. The role also involves overseeing the management of the company HRIS system, providing training to managers and supervisors, and ensuring that benefits administration is executed properly. The Payroll/HRIS Specialist will assist HR with associate engagement activities, making this a multifaceted position that plays a crucial role in the overall HR function of the organization.

Responsibilities

• Collect, review, and verify timekeeping records for accuracy and completeness.
• Calculate wages, bonuses, overtime, and other compensation accurately.
• Process payroll in accordance with established schedules, ensuring compliance with federal, state, and local laws.
• Address payroll discrepancies and resolve issues in a timely manner.
• Maintain and update employee records in the HRIS accurately and confidentially.
• Ensure compliance with data privacy regulations and maintain the security of sensitive employee information.
• Generate reports for management, finance, and compliance.
• Stay current with federal, state, and local payroll regulations, labor laws, and tax requirements.
• Support internal and external audits related to payroll and HR data.
• Process new hire paperwork and ensure accurate setup in payroll and HR systems.
• Compile and review weekly reports to monitor and assess payroll.
• Coordinate exit procedures, including final paychecks and benefits termination.
• Manage performance evaluation process through HRIS system.
• Oversee management of company HRIS system and provide training to managers and supervisors on timesheet approval.
• Ensure managers/supervisors are approving timesheets by deadline and correctly.
• Oversee benefits administration working with providers to ensure payment and proper execution of benefits.
• Assist with questions and issues in HRIS system.
• Assist HR with associate engagement activities.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Finance, or related field (or equivalent experience).
• Strong understanding of payroll regulations, employment laws, and HR best practices.
• Experience with payroll processing software and HRIS platforms.
• Excellent numerical and analytical skills, with an eye for detail.
• Demonstrated experience in compiling and reviewing weekly reports.
• Strong communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office suite.
• Strong organizational and time-management skills.
• Problem-solving mindset and ability to troubleshoot issues.
• Prior experience in payroll or HRIS roles is required.
• Prior UKG experience preferred.

Nice-to-haves

• Team player.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance