Payroll and Systems Specialist

$70,000 - $70,000/Yr

Firestone Pacific Foods - Vancouver, WA

Full-time - Mid Level

Vancouver, WA

Support Activities for Agriculture and Forestry

About the position

The Payroll and Systems Specialist at Firestone Pacific Foods is responsible for the accurate processing of payroll and the management of payroll-related systems. This role focuses on optimizing system functionality, ensuring data integrity, and providing support to end-users. The specialist will work closely with HR, Finance, and IT teams to enhance payroll processes and system performance, ensuring compliance with relevant regulations.

Responsibilities

• Process payroll for all employees accurately and on schedule, ensuring compliance with federal, state, and local regulations.
• Manage payroll data entry, including earnings, deductions, benefits, and taxes.
• Process support orders, garnishments, payroll corrections, and other additional pay as needed.
• Reconcile payroll data and resolve discrepancies before payroll submission.
• Maintain ADP (HRIS) with accurate information and perform system updates when needed.
• Configure and maintain system settings, user access, and security roles.
• Collaborate with IT and HR to implement system updates, upgrades, and new functionalities.
• Conduct system testing and validation to ensure accurate payroll processing.
• Create and maintain schedules for Time and Attendance.
• Review timecards for accuracy.
• Identify and implement process improvements to enhance payroll and HR accuracy and efficiency.
• Develop and document payroll procedures and workflows.
• Train HR and payroll staff on system functionalities and best practices.
• Ensure payroll practices comply with relevant laws and regulations.
• Prepare and submit payroll tax filings, W-2s, and other required reports.
• Generate custom reports from payroll systems for HR and Finance departments.
• Prepare, process, and approve year-end ACA, EEOC, and other governmental requirements by due dates.
• Serve as a point of contact for payroll-related inquiries and issues.
• Provide training and support to employees on self-service tools and payroll systems.
• Address and resolve any payroll discrepancies or concerns.
• Perform regular audits of payroll data and systems to ensure accuracy and integrity.
• Reconcile payroll accounts and prepare documentation for audits.
• Manage year-end processes, including tax filings and adjustments.

Requirements

• Bachelor's degree in Accounting, Finance, Human Resources, Information Systems, or a related field (preferred).
• 3-5 years of experience in payroll processing and systems management.
• Experience with ADP Workforce Now.
• Strong understanding of payroll regulations and compliance requirements.
• Proficiency in payroll and HRIS systems.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and organizational abilities.
• Ability to manage multiple tasks and meet tight deadlines.
• Strong communication and interpersonal skills.

Nice-to-haves

• Certification in payroll (CPP, FPC) or HR systems (SHRM, HRCI) is a plus.
• Experience with system implementation and project management is beneficial.
• Bi-lingual a plus.

Benefits

• 8 paid holidays
• Paid Sick PTO
• Paid Bereavement Leave
• Medical- United Health Care
• Dental- Principal
• Vision- Principal, company paid for employees.
• 401(K)- Company matches up to 4%
• Discounted bus passes