Payroll/AP Manager

Thundermist Health Center - Woonsocket, RI

Full-time - Mid Level

Woonsocket, RI

Ambulatory Health Care Services

About the position

The Payroll/AP Manager at Thundermist Health Center is responsible for overseeing the payroll and accounts payable departments, ensuring accurate processing of payroll and managing day-to-day AP operations. This role involves collaboration with Human Resources, compliance with statutory reporting, and mentoring team members to enhance departmental efficiency and effectiveness.

Responsibilities

• Process bi-weekly payroll for exempt & non-exempt employees in Dayforce.
• Partner with Human Resources to resolve payroll issues and set up new features.
• Direct the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepare reports summarizing earnings, taxes, deductions, and leave.
• Review bi-weekly variance reports and resolve discrepancies.
• Maintain confidentiality of payroll operations and employee information.
• Review payroll systems and suggest internal process improvements.
• Ensure accuracy of tax reporting requirements, including W-2's.
• Oversee compliance with statutory reporting and filing requirements.
• Maintain internal payroll controls and contribute to team efforts.
• Approve bi-weekly payroll prior to submission.
• Manage and mentor payroll team, including conducting training and annual reviews.
• Conduct Dayforce training at monthly Orientation sessions.
• Review and reconcile statutory reporting and filing requirements (941's, W-2's, etc.).
• Respond to payroll processing discrepancies and escalate issues as needed.
• Manage Dayforce system enhancements and upgrades.
• Oversee day-to-day AP operations and ensure data accuracy.
• Analyze expense reports and invoices in NetSuite for payment eligibility.
• Review AP Proposals for accuracy prior to AVP, Finance approval.
• Review W-9 forms for accuracy and ensure proper classification in NetSuite.
• Prepare and file forms 1099 annually.
• Ensure proper storage of records for audit purposes.
• Manage and mentor AP team, including conducting training and annual reviews.
• Review and revise AP procedures as appropriate.

Requirements

• Associate's degree in business or equivalent experience.
• Minimum two (2) years management experience required.
• Excellent microcomputing skills in Microsoft Office applications (Excel, Word).
• Ability to work independently in a fast-paced, team environment with attention to detail.
• Strong relationship building and business collaboration skills.
• Excellent communication and organizational skills.

Nice-to-haves

• Dayforce experience preferred.
• Experience in a healthcare setting.