Payroll Assistant and Billing Specialist

$47,840 - $52,000/Yr

Unclassified - Sparks, NV

Full-time - Entry Level

Sparks, NV

About the position

The Payroll Assistant and Billing Specialist is responsible for maintaining the payroll database and ensuring accurate and timely payroll processing. This role also involves managing billing for designated builders, ensuring invoices are generated and payments are recorded accurately. The ideal candidate must be detail-oriented, professional, and possess strong communication skills.

Responsibilities

• Entering job cost data and payroll information into the payroll system weekly and balancing it with payroll processing reports.
• Cross-checking timecards and piece sheets for accuracy for weekly payroll.
• Backing up the Payroll Accountant in processing payroll for employees.
• Price checking all Purchase Orders to current contract prices for General Foreman and Project Managers.
• Maintaining billing folders and appropriate documents for designated builders.
• Maintaining the billing system for designated builders.
• Generating weekly AR invoices, applying payments, and posting payments.
• Preparing and making deposits.
• Printing Purchase Orders for Foremen.
• Keeping up with all office supplies and ordering as necessary.
• Performing other relevant duties when needed.

Requirements

• High school diploma or equivalent.
• Two or more years of office administration experience, payroll experience, and Accounts Receivable experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Strong multi-tasking and time-management skills, with the ability to prioritize tasks.
• Ability to sit for long periods and lift up to 25 pounds.

Benefits

• Competitive hourly pay ranging from $23 to $25 depending on experience.