Payroll Associate

City of New York - New York, NY

Full-time

New York, NY

Executive, Legislative, and Other General Government Support

About the position

The Payroll Associate position at the Kings County District Attorney's Office involves managing payroll and timekeeping for over 1,000 employees. The role includes processing payroll reports, handling employee inquiries, and maintaining time and attendance records. The associate will work under general direction, with opportunities for independent initiative and judgment, contributing to the efficiency of the payroll management unit.

Responsibilities

• Verify the accuracy of the payroll reports.
• Distribute paychecks and other payroll/timekeeping related documents.
• Process one-time payments and one-time deductions.
• Process check refunds, EFT stops, and EFT reversals.
• Process direct deposit Eforms.
• Perform customer service functions that relate to the processing of time and leave for agency employees.
• Setup new employees, create and maintain schedules, process in CityTime.
• Respond to employees' inquiries.
• Assist in training new employees and Supervisors in CityTime applications.
• Enroll employees into CityTime DCD hand scanners.
• Serve as Commuter Benefits Liaison/ Direct Deposit Liaison /back up to Timekeeper.
• Maintain the filing system for active and inactive employees and perform other related timekeeping duties.
• Review and process ingoing and outgoing DP2001's for transfer employees.
• Manage unit email box/main phone line and prepare communications for agency wide Time & Leave Admin updates.
• Assist with special projects and initiatives as assigned.
• Perform miscellaneous tasks as assigned by the Manager/Assistant Manager of Payroll & Timekeeping.

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.

Nice-to-haves

• Three (3) years of experience with payroll-related functions.
• Proficiency in the various NYC-specific payroll systems, including the Payroll Management System (PMS), NYCAPS, CityTime and CHRMS.
• Proficiency in Microsoft Word and Microsoft Excel.
• Excellent analytical skills, work ethic and attention to detail.
• Excellent verbal and written communications skills.
• Excellent telephone skills and a professional demeanor.
• Excellent customer service skills.
• Ability to work independently and meet deadlines.
• Ability to work well in a fast-paced environment.
• Ability to maintain confidentiality.

Benefits

• Inclusive equal opportunity employer
• Diverse workforce
• Work environment free from discrimination and harassment