Payroll & Benefits Coordinator

$61,952 - $68,595/Yr

Town Of Seymour - Seymour, CT

Full-time

Seymour, CT

Executive, Legislative, and Other General Government Support

About the position

The Payroll & Benefits Coordinator is responsible for performing complex and confidential administrative duties related to payroll processing and the administration of employee benefits programs for the Town of Seymour. This role ensures timely and accurate payroll processing, maintains payroll and benefit records, and assists in various HR functions, contributing to the overall efficiency of the Finance Department.

Responsibilities

• Processes payroll for all Town staff timely and accurately.
• Prepares, enters, updates and retrieves all relevant employee information in Town's payroll and HRIS system.
• Updates and maintains all payroll validation tables, holiday programs, and rate schedules in payroll/HRIS software.
• Assists in administering all employee benefits programs.
• Updates and maintains employee benefit eligibility through carrier websites.
• Organizes and maintains finance and personnel files.
• Tracks and maintains records of employee probationary periods and notifies department heads accordingly.
• Maintains knowledge of payroll, employee retirement, workers compensation, deferred compensation, tax reporting, general ledger, and labor laws.
• Makes appropriate changes to employee deductions in accordance with established procedures.
• Enters general wage increases in accordance with union and individual employment contracts.
• Assists in administering the Town's FMLA, disability, workers comp, and other leave programs.
• Transmits workers comp payments to payroll.
• Conducts new hire orientations and exit interviews when required.
• Monitors, updates, and validates employee time off accruals.
• Calculates employee unused sick leave payment at fiscal year-end.
• Journalizes weekly payroll expenses by department and category and enters into general ledger.
• Verifies employee status for outside sources, i.e. wage verification for loans and mortgages, etc.
• Answers employee inquiries related to payroll and benefits.
• Reviews and processes garnishments or child support payments that are served on the Town.
• Completes various quarterly and annual surveys for state department of labor and other agencies.
• Analyzes various accounts as directed by the Director of Finance.
• Prepares, reviews, and validates weekly payroll to ensure accuracy prior to processing.
• Prepares lists of deferred compensation for payment or transfer.
• Prepares a variety of payroll-related documents, transactions, reports and reconciliations as required.
• Distributes payroll checks to each department.
• Responsible for performing a variety of administrative tasks related to payroll processing and human resources.

Requirements

• High school diploma required.
• Three (3) years increasingly responsible experience in accounting, payroll processing, benefits administration and human resources.
• Knowledge of payroll procedures.
• Knowledge of the administration of health plans, flexible spending accounts, deferred compensation plans, and other employee benefits.
• Ability to interpret instructions and use good judgement in applying them.
• Ability to make arithmetic computation rapidly and accurately.
• Ability to use different computer software for calculating the hours of work and payroll processing.
• Ability to work independently in a time sensitive environment.
• Ability to maintain confidentiality is mandatory.
• Ability to deal effectively with other Town personnel and the public.
• Ability to communicate both orally and in writing.
• Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines.
• Ability to utilize and develop computerized spreadsheets and word processing applications.

Nice-to-haves

• Associate or Bachelor's degree in a related field preferred.