Payroll & Benefits Manager, North America

Upl Limited (Formerly Known As United Phosphorus Ltd.) - Cary, NC

Full-time - Mid Level

Cary, NC

5,001-10,000 employees

Professional, Scientific, and Technical Services

About the position

As a Payroll and Benefits Manager for UPL Limited, you will play a crucial role in overseeing payroll operations for employees in the United States and Canada. This position requires a comprehensive understanding of payroll practices, taxation compliance, and employee benefits administration across both countries. You will be responsible for managing the end-to-end payroll processes, which includes data collection, verification, calculation, and distribution of employee payments. Ensuring accuracy and compliance with federal, state/provincial, and local tax regulations, as well as labor laws, is paramount in this role. You will need to stay informed about the differences in payroll, tax, and labor laws between the United States and Canada, ensuring that payroll practices comply with regulations in each jurisdiction. Coordination with payroll service providers, tax authorities, and other external vendors will be essential to ensure smooth and accurate payroll processing and compliance. Additionally, you will manage tax compliance for both countries, including withholding and remitting payroll taxes, issuing tax forms such as W-2s in the U.S. and T4s in Canada, and ensuring accurate reporting to tax authorities. In addition to payroll management, you will administer employee benefits programs, which include health insurance, retirement plans, and other benefits. This involves partnering with benefits brokers to select and manage benefit providers, negotiating contracts, and ensuring compliance with relevant laws and regulations. You will maintain accurate payroll and benefits records, prepare and distribute payroll reports, and provide insights into payroll costs and trends. Collaboration with HR Business Partners and Taxation advisors will be necessary to manage payroll processes for expatriates/inpatriates and to communicate payroll and benefits-related information to employees effectively. Your role will also involve developing and maintaining payroll and benefits policies and procedures that comply with relevant laws in both the United States and Canada, utilizing external vendor support for benefit programs and policies.

Responsibilities

• Manage end-to-end payroll processes for both the United States and Canada, including data collection, verification, calculation, and distribution of employee payments.
• Ensure accuracy and compliance with federal, state/provincial, and local tax regulations, as well as labor laws and regulations in both countries.
• Stay abreast of differences in payroll, tax, and labor laws between the United States and Canada, ensuring compliance in each jurisdiction.
• Coordinate with payroll service providers, tax authorities, and other external vendors to ensure smooth and accurate payroll processing and compliance.
• Manage tax compliance for both countries, including withholding and remitting payroll taxes, issuing tax forms (such as W-2s in the U.S. and T4s in Canada), and ensuring accurate reporting to tax authorities.
• Administer employee benefits programs in both countries, including health insurance, retirement plans, and other programs.
• Partner with benefits brokers in selecting and managing benefit providers, negotiating contracts while ensuring prudent cost management.
• Maintain accurate payroll and benefits records, including employee data, pay rates, deductions, and benefits elections.
• Prepare and distribute payroll reports to management and other stakeholders, providing insights into payroll costs, trends, and variances.
• In partnership with Finance, provide reports and details aligned to audit and compliance requirements.
• Prepare and analyze payroll-related reports and metrics, identify trends, and make data-driven recommendations for improvements.
• Manage communication on payroll and benefits-related information to employees in both countries, providing guidance and support as needed.
• Develop and maintain payroll and benefits policies and procedures that are compliant with relevant laws and regulations in the United States and Canada.

Requirements

• A bachelor's degree in HR/Accounting (Desirable).
• Certifications such as Certified Employee Benefits Specialist (CEBS) or Certified Payroll Professional (CPP) may be preferred.
• Over 5+ years of experience with payroll software systems, especially with ADP.
• Strong understanding of payroll principles, including calculations, tax withholding, and compliance requirements for the United States and Canada.
• Good understanding of employee benefits programs for the United States and Canada, including health insurance, retirement plans, and leave policies.
• Ability to interpret plan documents and assist employees with benefit-related inquiries.
• High level of accuracy and attention to detail when processing payroll and benefits.
• Ability to analyze payroll and benefits data, identify trends and discrepancies, and generate insights to inform decision-making.
• Ability to identify and resolve payroll and benefits-related issues in a timely and efficient manner.
• Ability to manage multiple tasks and priorities in a fast-paced environment, meeting deadlines and delivering accurate results.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.

Nice-to-haves

• Experience with payroll compliance audits.
• Knowledge of HRIS systems and their integration with payroll systems.

Benefits

• Health insurance coverage.
• Retirement plans.
• Paid time off.
• Professional development opportunities.
• Flexible work arrangements.