Payroll & Benefits Manager

Banyan Treatment Center - Pompano Beach, FL

Full-time - Mid Level

Remote - Pompano Beach, FL

1,001-5,000 employees

About the position

The Payroll & Benefits Manager at Banyan Treatment Centers is responsible for overseeing all payroll-related operations, ensuring compliance, accuracy, and seamless execution of payroll and benefits functions. This role requires a hands-on expert in payroll who can tackle complex issues, lead system cleanups, and manage payroll system transitions while providing support to HR and finance teams.

Responsibilities

• Manage end-to-end payroll processing for a bi-weekly cycle, ensuring compliance with federal, state, and local tax laws.
• Perform daily payroll operations, including tax calculations, payroll interfaces, payroll closing, and cost allocations.
• Ensure accurate and timely payroll adjustments, deductions, and garnishments.
• Manage compliance with local, state, and federal payroll regulations, including minimum wage and FLSA changes.
• Lead cleanup and optimization of payroll data within UKG, preparing for a transition to ADP.
• Identify and implement process improvements for payroll and benefits efficiency.
• Collaborate with HR and IT to optimize payroll software, ensuring accuracy and system maintenance.
• Oversee payroll reconciliations, including insurance, retirement (401(k)), and general ledger reconciliations.
• Manage monthly and year-end payroll close processes, ensuring timely preparation of journal entries and accurate reconciliation.
• Prepare and submit quarterly and annual payroll tax reports, including W-2s, ensuring SOX compliance standards are met.
• Generate payroll reports for management, support financial reconciliations, and assist in audit preparation.
• Coordinate with benefits team for accurate deduction, reconciliation, and payment of health insurance, retirement contributions, and other benefits.
• Reconcile benefit payments with providers and address discrepancies, ensuring compliance with benefits regulations.
• Administer employee time-off requests, accruals, and retirement (401(k)) contributions, troubleshooting variances in contributions.
• Act as the primary point of contact for payroll-related inquiries from employees, resolving issues and discrepancies.
• Work closely with HR and finance to address payroll-related inquiries and maintain accurate payroll registers and balance sheets.
• Train HR team members on payroll procedures, compliance, and system updates, enhancing payroll knowledge across the department.
• Maintain accurate records for internal and external payroll audits, supporting FLSA and wage audits as needed.
• Develop, update, and maintain Standard Operating Procedures (SOPs) for payroll processes.
• Conduct regular audits to ensure payroll data integrity and accuracy.

Requirements

• Minimum of 5-7 years in payroll management with demonstrated expertise in payroll administration, benefits integration, and regulatory compliance.
• Experience with UKG (Ultimate Kronos Group) and ADP systems, particularly in payroll system transitions.
• Strong knowledge of federal, state, and local payroll and tax laws, with a background in multi-state payroll processing.
• Analytical and detail-oriented with a track record of successfully troubleshooting payroll discrepancies and managing high-volume payroll.
• Excellent interpersonal and communication skills, able to explain technical payroll matters to non-experts and collaborate with diverse teams.

Nice-to-haves

• Bachelor's degree in Accounting, Finance, or a related field.

Benefits

• Medical, Vision and Dental Insurance
• Whole and Term Life Insurance
• Short and Long-term disability Insurance
• 401(k) Benefit with Employer Match
• Paid Time Off
• 7 Paid Holidays, inclusive of a floating Holiday to use at your discretion.
• Employee Assistance and Referral Programs