Payroll/Benefits Specialist - Bilingual

NTN Bearing Corporation - Columbus, IN

Full-time

Columbus, IN

Fabricated Metal Product Manufacturing

About the position

The Payroll/Benefits Specialist will play a crucial role in managing payroll and benefits for NTN Driveshaft, Inc., ensuring accurate and efficient employee compensation and benefits management. The ideal candidate will have a strong background in payroll processing and benefits administration, with at least 3 to 5 years of relevant experience. This position requires proficiency in using ADP Workforce software to process payroll for approximately 2000 employees, ensuring compliance with all relevant regulations and company policies. The specialist will maintain comprehensive employee records, including tax information, direct deposit details, and benefit deductions, while also serving as the primary point of contact for employee inquiries regarding payroll and benefits. In addition to payroll processing, the specialist will handle all aspects of benefits administration, including enrollment, changes, and terminations for health insurance, dental, vision, life insurance, and 401(k) plans. The role involves reconciling payroll and benefits data, investigating and resolving discrepancies, and ensuring proper documentation and record-keeping. The specialist will also fulfill governmental regulatory mandates, ensuring that filings are performed quarterly and annually as required for service areas such as tax, 401(k), and ERISA. Furthermore, the specialist will respond to and manage unemployment, disability, ADA, and workers' compensation claims, collaborating with accounting team members to ensure seamless integration of payroll, benefits, HRIS systems, and general ledger. The Payroll/Benefits Specialist will assist with year-end reporting, including W-2 processing, 401(k) testing, and other compliance requirements. Generating and analyzing reports from ADP Workforce to support management decision-making and audit purposes will also be part of the responsibilities. The specialist will reconcile monthly benefit carrier billing against payroll records and process garnishment orders, child support processing, and employment verifications. Continuous improvement is key, as the specialist will recommend new approaches, policies, and procedures to enhance efficiency and service delivery. Staying updated on changes in payroll and benefits regulations, laws, and industry best practices is essential to ensure compliance and recommend process improvements as needed. Participation in special projects related to payroll, benefits, HR initiatives, or other duties as assigned will also be expected.

Responsibilities

• Process and manage payroll for 2000 employees using ADP Workforce software, ensuring accuracy and compliance with all relevant regulations and company policies.
• Maintain employee records, including tax information, direct deposit details, and benefit deductions.
• Handle all aspects of benefits administration, including enrollment, changes, and terminations for health insurance, dental, vision, life insurance, and 401(k) plans.
• Serve as the primary point of contact for employee inquiries regarding payroll and benefits, providing timely and accurate information and assistance.
• Reconcile payroll and benefits data, investigate and resolve discrepancies, and ensure proper documentation and record-keeping.
• Fulfill all governmental regulatory mandates and ensure filings are performed quarterly and annually as required for service areas tax, 401k, and ERISA.
• Respond to and manage unemployment, disability, ADA, and workers' compensation claims.
• Collaborate with accounting team members to ensure seamless payroll, benefits, HRIS systems, and general ledger integration.
• Assist with year-end reporting, including W-2 processing, 401(k) testing, and other compliance requirements.
• Generate and analyze reports from ADP Workforce to support management decision-making and audit purposes.
• Reconcile monthly benefit carrier billing against payroll records.
• Process garnishment orders, Child Support processing as well as employment verifications.
• Recommend new approaches, policies, and procedures to effect continual improvements in efficiency and services performed.
• Stay updated on changes in payroll and benefits regulations, laws, and industry best practices to ensure compliance and recommend process improvements as needed.
• Participate in special projects related to payroll, benefits, HR initiatives, or other duties as assigned.

Requirements

• Strong understanding of payroll and benefits regulations, compliance requirements, and best practices.
• Excellent attention to detail, organizational skills, and ability to prioritize and multitask in a fast-paced environment.
• Exceptional communication skills, both written and verbal, with the ability to interact with employees at all levels of the organization effectively.
• Proficiency in Microsoft Office Suite, particularly Excel, and experience with payroll/HRIS systems.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Strong analytical and problem-solving skills, with the ability to identify issues and implement effective solutions.
• A bachelor's or associate's degree in HR, accounting, finance, or a related field is preferred, or a combination of some college and 5 -7 years of related experience.
• Bilingual and fluent in English and Spanish.
• 3 to 5 years of experience in payroll processing using ADP Workforce or similar software.
• 2 years of experience in benefits administration and leave management, including experience with 401(k) plans.
• Experience in a manufacturing or distribution environment.
• SHRM-CP, Certified Payroll Professional (CPP), or Certified Benefits Professional (CBP) designation preferred.

Nice-to-haves

• Experience in a manufacturing or distribution environment.
• SHRM-CP, Certified Payroll Professional (CPP), or Certified Benefits Professional (CBP) designation preferred.

Benefits

• 401(k)
• Dental insurance
• Life insurance