Payroll Benefits Specialist - On Site

$67,000 - $75,000/Yr

San Diego American Indian Health Center - San Diego, CA

Full-time - Entry Level

San Diego, CA

Ambulatory Health Care Services

About the position

The Payroll and Benefits Specialist is responsible for processing bi-weekly payroll for over 80 employees and managing employee benefits programs, including health, dental, vision, life insurance, disability, and retirement plans. This role ensures compliance with federal and California payroll standards while providing essential support to the Human Resources and Finance departments.

Responsibilities

• Process bi-monthly payroll in accordance with current Federal and California standards and practices
• Function as point of contact for payroll and benefits information
• Work with Sr. Human Resources Manager for onboarding and offboarding employees
• Assist with employee tracking of hours
• Ensure new employees enroll into eligible health, dental, vision and life insurance policies
• Provide support to adding employees to our 403(b)-retirement account
• Upload to retirement portals after payroll submission
• Act as liaison with 403(b) plan record-keepers to ensure timely and accurate administration of enrollment, participant deferrals, employer contribution timing, regulation changes and monitoring of compliance
• Prepare and submit annual financial reports and payment to regulatory agency
• Transmit worker's compensation payments and provide backup for annual audit
• Assist in grant expense and payroll allocation
• Prepare and book journal entries for payroll related accounts
• Reconcile paid time off, benefits liability accounts and accrued payroll monthly
• Serve as the audit liaison and prepare documentation in support of external and internal audits
• Perform work in collaboration with key stakeholders
• Act as a resource to others on ad hoc projects
• Work cross-functionally with management and other departments to improve workflow
• Document procedures as needed
• Provide required information on time and with a high degree of accuracy and transparency
• Ability to work independently and multi-task, with a strong attention to detail
• Ability to communicate effectively; excellent verbal and written communication skills
• Strong PC skills, including solid experience with standard Microsoft products
• Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers
• Perform other duties as assigned by supervisory staff.

Requirements

• Bachelor's degree in Finance, Accounting, Business, or Healthcare
• 2 years of experience working in payroll and human resources function
• Knowledge of QuickBooks accounting software and online human resources and time tracking programs
• Strong character and use of discretion with highly confidential information
• Ability to read and comprehend at a college level; able to communicate professionally in person and in writing.

Nice-to-haves

• Previous experience working in FQHC, grant funding environment
• Familiarity with community health clinics and/or Indian Health Clinics
• Commitment to working in the Native American and surrounding community
• Commitment to community health care

Benefits

• 403(b)
• Dental insurance
• Vision insurance