Payroll & Benefits Specialist

$45,760 - $49,920/Yr

Omaha Performing Arts - Omaha, NE

Full-time - Mid Level

Omaha, NE

Performing Arts, Spectator Sports, and Related Industries

About the position

The Payroll and Benefits Specialist at Omaha Performing Arts is responsible for managing and administering payroll and benefits for the organization. This role involves processing payroll, overseeing benefits administration, and ensuring compliance with applicable laws. The specialist will also design employee benefits plans, support departmental activities, and uphold the organization's core values while delivering excellent customer service.

Responsibilities

• Process bi-weekly payroll and manage payroll metric tracking and trend analysis to ensure accurate and timely payment of employees.
• Handle enrollments, COBRA, changes, beneficiaries, disability, accident and death claims, rollovers, distributions, loans, hardships, terminations, required notices and compliance testing.
• Oversee maintenance of employee benefits files, salary updates, maintain group benefits database and update employee payroll records.
• Oversee and manage workers' compensation and general liability claims.
• Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company's stance.
• Regularly communicate with employees on all benefit updates, changes, and plans.
• Perform benefit plan audits.
• Manage 401K audit in partnership with VP, Human Capital and Inclusion.
• Prepare, collect, and organize data for actuarial assessments.
• Produce annual reports like the workers' comp audit, salary surveys, census and OSHA reporting.
• Complete annual ACA filing and accuracy of W2s.
• Coordinate transfer of data to external contacts for services, premiums, and plan administration.
• Evaluate and revise internal processes to reduce costs and increase efficiency.
• Document and maintain administrative procedures for assigned benefits processes.
• Ensure compliance with applicable government regulations and timeliness and accuracy of required reporting and fees.
• Assist with the tracking of departmental measurements that support the accomplishment of the company's strategic goals.
• Audit monthly benefit invoices and submit for payment for upon approval.
• Serve on O-pa Committees as HR representative/co-chair.

Requirements

• 3-5 years' HR administrative, benefit and payroll experience.
• Strong knowledge of payroll systems and benefit administration.
• Proven attention to detail and accuracy.
• Proficiency in HRIS software and Microsoft Office Suite, specifically Excel for data analysis.
• Familiarity with Federal, State, and local payroll tax regulations and employment laws.
• Self-starter, works well independently and exercises good judgment.
• Excellent administrative and organizational skills with the ability to prioritize tasks and manage multiple deadlines.
• Excellent analytical and problem-solving skills to address audits, payroll discrepancies and benefits-related issues.
• Ability to communicate written and orally with employees at all levels of the organization.
• Maintain personnel information in a confidential, objective, and professional manner.

Nice-to-haves

• PHR preferred
• CPP (Certified Payroll Professional) preferred

Benefits

• 401(k)