Payroll & Billing Specialist

Intellitrans - Conway, AR

Full-time - Mid Level

Conway, AR

Professional, Scientific, and Technical Services

About the position

The Payroll & Billing Specialist at IntelliTrans will play a crucial role in the Finance team, focusing on bi-weekly payroll processing and customer billing. This position requires collaboration with the HR team to ensure compliance with payroll laws and efficient management of customer invoicing and collections.

Responsibilities

• Process multi-state bi-weekly payroll under strict deadlines ensuring compliance with federal and state laws.
• Work with HR to aggregate employee data related to new hires, terminations, bonuses, and commissions.
• Maintain local time & expense system and review monthly and quarterly tax filings.
• Communicate with state agencies and corporate payroll team regarding tax filing discrepancies.
• Stay updated with payroll tax withholding laws and ensure compliance with payroll, wage, and hour laws.
• Act as the first point of contact for employees regarding time attendance and payroll issues.
• Facilitate audits by providing necessary records and documentation to auditors.
• Assist with customer maintenance, invoicing, and accounts receivable management.
• Prepare monthly journal entries and account reconciliations, and various schedules and analysis.
• Manage customer invoice collections and communications.

Requirements

• Bachelor's degree in Accounting, Finance, or equivalent experience.
• 3+ years of related job experience in payroll processing, payroll taxes, and labor laws.
• Certified Payroll Professional (CPP) certification is a plus.
• Proficient in Excel, including complex worksheets and pivot tables.
• Experience with payroll software such as UltiPro (UKG) or Databasics is a plus.
• Knowledge of state and federal payroll tax laws and customer billing.

Nice-to-haves

• Experience with ERP billing systems.
• Strong analytical and problem-solving skills.
• Ability to work independently and collaboratively on multiple projects.

Benefits

• Hybrid work environment
• Full-time position