Payroll/Billing Specialist

$57,200 - $79,664/Yr

Arrow Security - Smithtown, NY

Full-time

Smithtown, NY

Administrative and Support Services

About the position

The Payroll/Billing Specialist at Arrow Security is responsible for managing payroll and billing processes for assigned clients. This role requires attention to detail and accuracy in handling payroll data, invoicing, and customer account management. The specialist will work in a fast-paced environment, ensuring timely and precise payroll processing and billing operations.

Responsibilities

• Complete payroll for assigned clients, including daily staffing hours worked for all employees weekly.
• Enter confidential payroll data into digital systems to maintain up-to-date payroll files.
• Process W-2 forms for all employees at the end of each calendar year, along with wage garnishments and direct deposits as needed.
• Create and issue invoices and account statements to customers, including credit memos when necessary.
• Monitor and process all payments and refunds, preparing monthly billing reports.
• Verify the validity of account discrepancies by obtaining and investigating information from various departments and customers.
• Resolve valid/invalid or authorized/unauthorized deductions by entering adjusting entries.
• Summarize receivables by maintaining invoice accounts and coordinating monthly transfers to accounts receivable.

Requirements

• 2+ years' experience in payroll and billing for a growing, service-based company.
• Proven experience in the core functions of billing, payroll, and customer collections.
• Ability to communicate professionally, multitask, and prioritize assignments.
• Strong integrity and respect for confidentiality.
• Proficient in Microsoft Office and data entry; knowledge of WinTeam is a plus.
• High school diploma or equivalent.