Episcopal Relief & Development - New York, NY
posted 4 months ago
The Payroll and Cash Receipts Specialist at Episcopal Relief & Development plays a crucial role in managing the financial transactions that represent the organization's revenue, donations, and funding. This position is responsible for the biweekly processing of payroll and works closely with the Donor Services, HR, and Finance teams to ensure that all incoming contributions are accurately recorded, payroll is processed correctly, and all statutory filings are submitted in a timely manner. The specialist will be the primary point of contact for ensuring compliance with financial regulations and maintaining accurate financial records. In terms of cash receipts, the specialist will process stock gifts and pledges using Raiser's Edge, confirming stock sales proceeds, determining fees, and entering data into the system. They will also maintain and reconcile the pledges receivable and grants receivable schedules quarterly, prepare cash receipts journal entries for review by the Controller, and reconcile contributions recorded in Raiser's Edge with the general ledger. The role requires completing month-end and year-end close procedures, maintaining an organized filing system, and processing incoming checks sent directly to the organization. For accounts receivable analysis, the specialist will produce monthly financial reports that analyze funding levels versus expenses by type of donations and support the annual budget development by providing necessary funding levels for various programs. In payroll management, the specialist will lead the state taxes registration process, ensure compliance with payroll obligations, calculate tax withholdings for employees across the U.S., and coordinate with HR on payroll-related matters. They will also work with the payroll provider to ensure timely processing of payroll and statutory filings, record payroll expenses in the general ledger, and support audit preparations. Additionally, the specialist will develop tools and guidelines to streamline processes related to contributions, cash receipts, and payroll, provide training to staff on finance-related processes, and suggest improvements aligned with continuous process improvement methodologies. This position does not currently have direct supervisory responsibilities but requires a high level of collaboration with various departments within the organization.