Payroll Coordinator

$73,042 - $116,867/Yr

City of Hollywood, FL - Hollywood, FL

Full-time - Mid Level

Hollywood, FL

Executive, Legislative, and Other General Government Support

About the position

Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don't Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let's Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl.

Responsibilities

• Assists in the supervision, processing and coordination of payroll and related functions, including auditing time reports and personnel action forms.
• Reviews all personnel action forms processed and entered into payroll data system by subordinate for accuracy and compliance.
• Assists subordinates in resolving problems or unusual situations; instructs employees in office practices; orients and trains new employees.
• Makes recommendations regarding hiring, discipline and promotion of subordinates; evaluates and rates employee performance.
• Acts as the Payroll Administrator during their absence.
• Reviews and approves schedules and back up for any retro pay, retro deductions or leave pay outs prepared by subordinate.
• Reviews all payroll miscellaneous file maintenance changes for accuracy.
• Reviews completed payroll time reports audited by subordinate and final preprocess payroll register before submission to payroll vendor.
• Runs biweekly payroll extract reports and transfer appropriate files to update general ledger.
• Prepares a request to the Pension Trustee Bank for wire of General Employee's biweekly pension contributions.
• Prepares request for wire transfer to Treasury Office for Section Plan 125 contributions.
• Prepares biweekly disbursement vouchers for payment of City paid Sec. 457 and Sec. 401 plans.
• Collects, analyzes and organizes data; completes special projects or reports as necessary.
• Assists in auditing payrolls to ensure accuracy of payroll transactions.
• Documents and maintains payroll processing procedures.
• Assists in auditing, reconciling and issuing annual W-2 tax forms.
• Prepares special reports requested by management, departments, employees and external entities.
• Researches complex payroll tax issues as it relates to both current and former employees.
• Assists and provide recommendations and data for use in union negotiations when necessary.
• Manages payroll system and maintains changes/upgrades where necessary.
• Maintains professional and technical knowledge by attending and participating in continuing professional education.
• Must effectively and positively represent the City in delivering and performing work with colleagues and clients.
• Must establish and maintain effective and professional relationships with work colleagues, supervisors and managers.

Requirements

• Bachelor's Degree from an accredited college or university in Accounting, Finance, Business or related appropriate discipline.
• Four (4) years of progressively responsible experience in payroll, or an equivalent combination of training and experience.

Nice-to-haves

• Six (6) years of progressively responsible experience in payroll.

Benefits

• Low cost health insurance including Medical, Dental, Vision and Flexible Spending Plans.
• 4-Day Work Week.
• Award Winning Wellness Program.
• Generous Paid Time Off Program including 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave.
• Eligibility for the Federal Student Loan Forgiveness Program after 10 years of public service.