Payroll Coordinator

About the position

The Payroll Coordinator at Indian Prairie School District 204 is responsible for planning, managing, coordinating, and participating in the payroll preparation and distribution processes for the district. This role aims to establish effective and efficient payroll procedures within the integrated payroll system, ensuring compliance with all relevant laws and regulations.

Responsibilities

• Manage, organize, and participate in the operations of the district payroll preparation and distribution.
• Oversee payroll accounting work according to established procedures, departmental guidelines, and regulatory requirements.
• Interpret and explain payroll administrative policies and guidelines to employees.
• Assist staff in understanding and applying payroll policies and procedures.
• Maintain proper procedures, policies, rules, and regulations that apply to payroll processing.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws.
• Collaborate with the benefits team to determine payroll and timeframe impacts for implementation of rate changes.
• Maintain salary tables, payroll calendars, payroll system set-up, and system tax/retirement rates.
• Prepare and maintain monthly, quarterly, and annual tax reconciliation reports.
• Initiate and carry-out W2 process to completion.
• Complete state annual statistical reporting.
• Process monthly tax/retirement payments and reports.
• Facilitate audits by providing records and documentation to auditors.
• Maintain and balance payroll liability accounts.
• Process check voids, tax adjustments, and pre-tax deduction refunds.
• Initiate and transfer files for taxes, retirement, tax shelter annuities, and direct deposits.
• Troubleshoot errors within the payroll process to determine the cause and take necessary action to correct.
• Initiate and maintain processes to validate data integrity, track and balance salary and employment changes, and verify data input of others into the HRIS system.
• Serve as the TRS and IMRF authorized agent for the district.

Requirements

• Bachelor's degree in a relevant field.
• 3-5 years of experience in payroll or a similar role.
• Strong knowledge of payroll processes and compliance with federal, state, and local laws.

Nice-to-haves

• Experience with integrated payroll systems.
• Familiarity with retirement compliance and reporting.

Benefits

• Full-time position with a salary of $67,000 per year.