D-matrix Corporation - Santa Clara, CA
posted 2 months ago
d-Matrix is seeking a highly experienced and detail-oriented Payroll & Equity Specialist to join our finance team. This role is pivotal in processing US payroll, overseeing worldwide payroll operations, managing global equity plans, and handling state and local unemployment filings and certifications. The ideal candidate will have extensive experience with payroll platforms such as ADP and equity management platforms like Carta, along with strong organizational and analytical skills. In this position, you will be responsible for processing bi-weekly, semi-monthly, or monthly US payroll accurately and timely using ADP or other payroll platforms. You will ensure compliance with federal, state, and local payroll regulations for various employment types, while maintaining accurate payroll records and employee files. Additionally, you will oversee the payroll process for international employees, coordinating with local payroll providers to ensure compliance with international payroll regulations and company policies. You will also manage global equity plans, including stock option grants and vesting schedules, ensuring accurate record-keeping and reporting of equity transactions. This includes preparing and distributing equity-related documents and statements. Furthermore, you will handle state and local unemployment filings and certifications, ensuring timely and accurate submission of all required documents while maintaining records of unemployment claims. Your role will also involve ensuring compliance with all payroll tax regulations, preparing and submitting payroll tax returns and payments, and reconciling payroll tax accounts. You will coordinate with HR to manage employee benefits deductions and contributions, assist employees with payroll-related inquiries, and provide support during internal and external audits of payroll and equity processes. In addition, you will generate and distribute payroll and equity reports to management, analyze payroll and equity data to identify trends, and prepare ad hoc financial analyses as required. You will identify opportunities for process improvements in payroll and equity functions, develop and maintain standard operating procedures, and ensure compliance with company policies and procedures related to payroll and equity. Lastly, you will respond to employee inquiries regarding payroll and equity, providing guidance and support on related matters.