Payroll/HR Coordinator
Unclassified - Houston, TX
posted 4 months ago
About the position
As a Payroll/HR Coordinator at PREEMP INC - HIRERESOURCE STAFFING, you will play a vital role in managing the end-to-end payroll processing, benefits administration, and employee records for our organization. This position is essential for ensuring that all payroll activities are executed accurately and efficiently, while also providing support for various HR functions. If you are detail-oriented, have a passion for human resources and payroll, and thrive in a collaborative environment, we would love to hear from you! In this role, you will be responsible for processing and reviewing monthly timesheets, coordinating payments with a third-party payroll agency, and communicating effectively with them regarding new hires, resignations, terminations, bonuses, promotions, transfers, and salary increases. You will also handle employee queries related to payroll and benefits, generating reports for both internal use and external service providers. Additionally, you will assist host entities by providing necessary reports for tax filing purposes. Your responsibilities will extend to benefits administration, where you will coordinate the company’s benefits and pension plans, manage enrollments, changes, transfers, and terminations, and reconcile benefits statements and invoices for medical, disability, and group life insurance. Maintaining employee records with accuracy and confidentiality is crucial, as you will update and manage information in the HR Information System, ensuring data integrity. You will also assist in collecting and verifying employee documentation and maintain attendance and leave records for all personnel. Furthermore, you will assist visa agencies by providing necessary documentation for the visa process, issue invitation letters and certificates of employment upon request, and help answer employee inquiries related to HR policies, procedures, and benefits. You will escalate more complex issues to the appropriate personnel and provide support for various HR projects and tasks as needed.
Responsibilities
- Manage end-to-end payroll processing including processing and reviewing monthly timesheets.
- Coordinate payment with third-party payroll agency.
- Communicate with third-party payroll agency regarding new hires, resignations, terminations, bonuses, promotions, transfers, and salary increases.
- Review, respond to, and close employee queries or requests related to payroll or benefits.
- Generate reports for internal use and external service providers.
- Assist host entities by providing monthly and annual reports for tax filing.
- Coordinate company benefits and pension plan, including enrollments, changes, transfers, and terminations.
- Assist employees with benefits-related questions and coordinate enrollment.
- Reconcile benefits statements and invoices for medical, disability, and group life insurance.
- Maintain employee records ensuring accuracy and confidentiality.
- Update and manage information in the HR Information System for data integrity.
- Assist in collecting and verifying employee documentation.
- Maintain attendance and leave records for all personnel.
- Assist visa agencies by providing necessary documents for visa processes.
- Issue invitation letters and certificates of employment upon request.
- Answer employee inquiries related to HR policies, procedures, and benefits.
Requirements
- High School diploma or equivalent required.
- Experience in payroll processing and HR administration is preferred.
- Strong attention to detail and accuracy in work.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency in HR Information Systems and payroll software.
Nice-to-haves
- Experience with benefits administration and reconciliation.
- Knowledge of tax filing processes and requirements.
- Familiarity with visa processing and documentation.
Benefits
- Competitive hourly wage between $21.00 and $26.00 per hour.
- Opportunity for temp-to-hire after 3-6 months.
- Collaborative work environment.
