Payroll & HR Onboarding Specialist

$70,000 - $70,000/Yr

Prospectblue - Richmond, VA

Full-time

Richmond, VA

11-50 employees

About the position

ProspectBlue is seeking a Payroll & HR Onboarding Specialist to join their team in Manakin Sabot, VA. This full-time position involves managing multi-state biweekly payroll processing, ensuring compliance with regulations, and facilitating onboarding for new hires.

Responsibilities

• Process multi-state biweekly payroll in the time and attendance/payroll system (Paychex).
• Monitor and audit payroll submissions on a bi-weekly basis for accuracy and compliance.
• Ensure electronic time sheets are accurate and approved timely by the assigned manager.
• Coordinate and ensure new hire data and team member changes are transmitted to various benefit portals.
• Maintain accuracy of team member and payroll information submitted through Paychex.
• Ensure accurate and timely 401(k) funding and reporting, assist with annual audits, and ensure compliance with regulations.
• Set up and maintain team member payroll deductions related to garnishments or levies.
• Maintain team member electronic personnel files/records in a Cloud-based platform.
• Perform periodic audits of payroll data for accurate FLSA classification and benefit eligibility.
• Review and verify I9's for new and rehired team members for compliance.
• Monitor Payroll email box for timely resolutions and processing of requests.
• Provide weekly training on time and attendance to new hires and managers.
• Prepare biweekly and ad hoc payroll reports as required.
• Collaborate regularly with human resources and finance.
• Conduct monthly onboarding training for new hires on benefits and payroll-related queries.

Requirements

• Degree in Business or a related field.
• Professional appearance, attendance, and punctuality.
• Ability to handle sensitive and confidential information professionally.
• Ability to work independently and collaboratively with team members.
• Effective written and verbal communication skills.
• Ability to multi-task while maintaining attention to detail.
• Proficiency with Microsoft Word & Excel and Adobe Acrobat products.
• Familiarity with Paychex FLEX preferred.

Benefits

• Competitive salary of $70K per year.