Payroll & HR Operations Specialist

Percepto (Visioncortex) - Riviera Beach, FL

Full-time - Mid Level

Riviera Beach, FL

About the position

The Payroll & HR Operations Specialist at Percepto plays a crucial role in managing payroll processing and HR operations. This position is responsible for ensuring compliance with labor laws, maintaining employee records, and overseeing benefits administration. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and a proactive approach to problem-solving.

Responsibilities

• Process bi-weekly multi-state payroll for all U.S. employees, ensuring accuracy and compliance with federal, state, and local regulations.
• Maintain payroll records, including hours worked, deductions, bonuses, and benefit adjustments.
• Review timesheets, post-labor, process payroll entries, and ensure all salary changes, new hires, and terminations are recorded accurately.
• Address employee payroll inquiries and collaborate with payroll providers as needed.
• Complete payroll audits and report generation; prepare required tax filings and other reporting.
• Serve as the first point of contact for HR-related inquiries.
• Maintain up-to-date employee records in HRIS, payroll, benefits, and internal systems and ensure data integrity, configuration, user support, compliance with labor laws and organizational policies.
• Collaborate with internal teams to analyze and improve current HRIS processes and systems.
• Address user inquiries, track and resolve issues, and lead HRIS-related projects such as system upgrades, data migration, and process improvements.
• Conduct system testing, create documentation, and provide training to users.
• Support the full life cycle of employee activities, from onboarding to offboarding.
• Provide administrative support in leave administration (FMLA, state-specific, etc.).
• Conduct regular internal audits to maintain compliance with federal, state, and local employment laws in confidentiality and record-keeping.
• Compile and analyze HR data, prepare reports, and complete special assignments as needed.
• Draft policies and other communications as required.
• Oversee benefits enrollment, changes, and terminations to ensure compliance with company policies and legal requirements.
• Maintain comprehensive knowledge of all benefits packages, including medical, dental, vision, life insurance, and retirement plans.
• Support the administration of various employee benefits, including health, dental, vision, life, disability, and retirement plans.
• Conduct regular internal audits of benefits programs to verify accuracy and compliance.
• Assist with open enrollment activities and respond to employee inquiries regarding benefits.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 4-7 years of experience in HR and payroll in a similar role.
• SHRM or HRCI certification; payroll certification is advantageous.
• Proficiency in MS 365 and/or Google Workspace.
• Working knowledge of HRIS platforms (e.g., Hibob, BambooHR, or similar systems), including report development.
• Extensive knowledge of payroll software: Paychex or similar.
• Solid understanding of human resources principles, systems, practices, and procedures.
• Exceptional organizational skills, with the ability to manage multiple priorities and maintain attention to detail.
• Strong interpersonal and communication skills, with the ability to work effectively within a diverse community.
• Ability to develop, establish, and maintain efficient office workflows and administrative processes.

Nice-to-haves

• Experience with payroll audits and tax filings.
• Knowledge of benefits administration and compliance regulations.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance