Payroll/HR Specialist

$43,000 - $48,000/Yr

Choice Financial Group - Virginia Beach, VA

Full-time - Mid Level

Virginia Beach, VA

Insurance Carriers and Related Activities

About the position

Choice Financial Group, recognized as one of the fastest-growing companies in our industry by Inc 5000, is seeking a Payroll/HR Specialist to enhance our HR functions and support our growth-driven environment. The ideal candidate will play a crucial role in fostering accessibility, responsiveness, consistency, and equitable application of policies and procedures while maintaining a positive and proactive attitude. This diverse role encompasses a wide range of complex and routine administrative and accounting services, including maintaining HR systems, managing employee benefits, processing payroll reports, and handling Leave of Absence and FMLA. The Payroll/HR Specialist will be instrumental in fostering a positive workplace culture and assisting with various HR activities. This is a full-time position requiring 40 hours per week. The responsibilities of the Payroll/HR Specialist include compiling statistical and payroll data from various sources to process semi-monthly payroll, researching and resolving discrepancies in payroll and benefit information, and responding to inquiries regarding payroll procedures. The role also involves supervising payroll information and data entry, assisting with promotions and transfers, and supporting merger and acquisition implementations. Additionally, the specialist will prepare and distribute management reports, assist in administering employee benefits programs, and ensure accurate record-keeping and proper deductions. Excellent communication and interpersonal skills are essential for accommodating management at all levels, vendors, and outside agencies. The specialist will also enhance job satisfaction by resolving issues promptly and organizing team-building activities, while providing support to employees on various HR-related topics.

Responsibilities

• Compiles statistical and payroll data from various sources to process semi-monthly payroll.
• Researches and resolves discrepancies in payroll and benefit information to ensure accuracy before processing.
• Responds to inquiries regarding payroll procedures such as wage and direct deposits.
• Supervises payroll information and data entry, ensuring compliance with established policies and regulatory guidelines.
• Assists with promotions, transfers, administration, affirmative action/EEO compliance, job classification, and job descriptions.
• Supports merger and acquisition implementation and support.
• Processes payroll, maintaining records and conducting regular audits.
• Prepares and distributes management reports, including ACA, EEO, and OSHA reporting.
• Administers and maintains employee benefits programs, including health and welfare plans, workers comp, and 401k retirement plans.
• Writes, revises, edits, and proofreads company communications, policies, and procedures as needed.
• Demonstrates excellent communication and interpersonal skills to accommodate management and staff.
• Enhances job satisfaction by resolving issues promptly and organizing team-building activities.
• Provides support to employees on various HR-related topics such as FMLA and PTO.

Requirements

• Bachelor's degree in human resources or related field.
• 2-4 years of payroll experience.
• Proficient in Microsoft Office Suite, especially Excel.
• Knowledge of employment laws, including Federal and State regulations.
• Strong organizational skills and ability to work independently.
• Excellent verbal and written communication skills.
• Ability to handle confidential and sensitive matters with discretion.
• Strong active listening skills and ability to empathize with employees' needs.
• Thorough understanding of state and federal laws concerning labor and employee benefits.
• Excellent time management skills with a proven ability to meet deadlines.
• Experience navigating HRIS systems and running reports.

Nice-to-haves

• Accredited accounting certification or college degree in accounting preferred.
• Proven talent acquisition skills.
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously.

Benefits

• Employee Health Benefits (medical, dental, vision)
• 401(k) Retirement Plan
• Employer-paid Group Life Insurance
• Paid Time off
• Paid Holidays
• Paid Bereavement
• Gym Membership Reimbursement
• Employee Referral Bonus