Payroll / HR Specialist

$66,560 - $68,640/Yr

Renew Health Consulting Services - Monrovia, CA

Full-time - Mid Level

Monrovia, CA

Professional, Scientific, and Technical Services

About the position

The Payroll / HR Specialist at Renew Health Consulting Services is responsible for supporting payroll and HR activities in a hybrid capacity, focusing primarily on payroll functions while also providing HR support to ensure compliance and efficiency. This role involves managing end-to-end payroll processes, conducting audits, maintaining payroll records, and assisting with employee benefits and leaves.

Responsibilities

• Demonstrates commitment to company's mission, values and standards of ethical behavior.
• Models a positive and professional image that emulates the organization's mission and encourages a spirit of cooperation with co-workers.
• Provides assistance to co-workers and promotes teamwork by sharing information useful to achieving desired results.
• Ensures residents are treated fairly, with kindness, dignity, and respect, and their rights are protected at all times.
• Complies with all company and departmental policies and procedures.
• Manages end-to-end payroll processes, ensuring accurate and timely payment to all employees in compliance with company policies and relevant regulations.
• Maintains a thorough understanding of all payroll functions, company policies and procedures, federal and state wage and hour law, facility pay practices, timekeeping and information systems.
• Conducts regular audits of payroll data to maintain accuracy, resolve discrepancies, and ensure adherence to all applicable legal requirements.
• Oversees payroll system maintenance and maintains payroll records for all employees, including setting up new hires, posting changes to current employees and processing termination paperwork in accordance with established policies and procedures.
• Ensures paperwork is processed in timely manner.
• Manages timekeeping systems, monitoring employee attendance records, and ensuring accurate time tracking for payroll processing.
• Provides training to HR and payroll staff on payroll procedures, system usage, and compliance standards, promoting knowledge sharing and process consistency.
• Supports year-end payroll processing and data reconciliation.
• Ensures that employee benefits enrollment, changes and terminations are processed in a timely and accurate manner.
• Helps to resolve issues with employee benefits and assists with open enrollment process.
• Coordinates employee leaves such as FMLA/CFRA, Pregnancy Disability Leave, Workers' Compensation disability, and personal leaves in accordance with federal and state law and company policies and procedures.
• Facilitates communication between company and employee, ensures documentation from medical provider is received and sent to human resources in timely manner.
• Resolves payroll disputes by assisting employees in obtaining information concerning their payroll check, deductions, accruals, overtime, etc., as necessary.
• Generates regular payroll reports, including payroll summaries, and compliance documentation, ensuring accurate data management for audits and reporting.
• Assists HR with activities such as employee relations, benefits administration, and data entry, facilitating efficient HR operations.
• Reports accidents and incidents, resident grievances, complaints, allegations of resident abuse and/or misappropriation of resident property, and other compliance-related issues in accordance with established facility procedures and regulatory standards.

Requirements

• Minimum of 3 years in payroll administration, with HR experience preferred.
• Bachelor's Degree in Business, Human Resources, or a related field preferred, or equivalent experience.
• Strong knowledge of payroll software and HRIS systems; advanced skills in Microsoft Excel.
• Excellent attention to detail, with strong analytical skills to identify discrepancies and ensure accuracy in payroll processing.
• In-depth understanding of federal, state, and local payroll, with the ability to apply compliance standards.
• Must be able to maintain high level of confidentiality.
• Ability to represent Company in an ethical and professional manner, and to maintain accountability.
• Ability to interact tactfully, effectively, and professionally with other employees, residents, family members, visitors, government agencies/personnel and the general public, as needed.
• Must demonstrate flexibility and ability to adapt to change.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Tuition reimbursement
• Vision insurance