Payroll / HR Specialist

Orange Bank & Trust - Middletown, NY

Middletown, NY

Credit Intermediation and Related Activities

About the position

The position involves administering and generating bi-weekly payroll, processing electronic time records, reconciling payroll with ledgers and operating budgets, and producing applicable reports. The role ensures accurate and timely filing of payroll taxes and required reporting, while maintaining supporting documentation, tax payments, audit trails, and permanent employee records. The individual will prepare all reports required by the Department of Labor and Workers Compensation Audits, assist with compensation, benefits, HR sponsored functions/events, and ensure compliance with all applicable state and federal laws and regulations. The position also requires collaboration with Bank, State, and Federal auditors.

Responsibilities

• Administer and generate an accurate and timely full-cycle, in-house, bi-weekly payroll process for all company codes.
• Process complex and advanced payroll calculations such as commissions, bonuses, incentives, length of service awards, reimbursements, and garnishments.
• Implement payroll, tax, wage, hour, and benefit time changes.
• Review all timecards and make adjustments as necessary.
• Create holiday schedule annually and send out holiday closing memos to all locations.
• Review and submit all payroll and payroll-related invoices.
• Run payroll reports and Payroll Analytics as required.
• Handle all payroll audit requests and run all required necessary reports for the auditors.
• Update accumulators at the beginning of each year.
• Manage all time-off exceptions.
• Train new employees and managers in all aspects of payroll/HR system as needed.
• Reconcile payroll and operating budgets.
• Process quarterly and annual payroll tax deposits with federal and state tax agencies.
• Prepare payroll as scheduled for Companies and prepare GL Infolink file and submit to accounting.
• Reconcile federal and state taxes as required.
• Manage all payroll issues and employee pay concerns.
• Maintain automated time and attendance program, payroll processing system, and reports.
• Process employee bi-weekly payroll; complete employee file maintenance as necessary.
• Responsible for 401K contributions and ensuring accurate 360 reporting and submitting the funds to the vendor within the 3-day required timeline.
• Manage the payroll end of the annual United Way campaign.
• Handle the Casual Day payments to each organization as needed.
• Be familiar with all Human Resources policies and procedures to answer questions from staff.
• Handle employment verification and subpoenas and any other payroll information related requests.
• Maintain necessary updates to employee files and provide employee-related reports as needed.
• Update, complete and submit all Department of Labor required payroll reports, Workers Compensation report, and process 3rd party sick pays in the payroll.
• Assist with all areas of Human Resources as needed (benefits, compensation, data entry, etc.).
• Prepare annual employee Benefit Statements.
• Cross train department staff when necessary.
• Participate in all required and recommended trainings.
• Perform all projects as assigned by management.

Requirements

• High school diploma; Associate Degree in finance, accounting or related field preferred.
• Minimum five (5) years of experience in administering ADP Workforce Now payroll required.
• Minimum five (5) years of experience demonstrating a strong knowledge of payroll laws, taxes, accounting practices, wage and hour laws, employee benefits, etc.
• Experience in processing commissions, incentives, reimbursements, and garnishments required.
• Experience in reconciliation of payroll with General Ledgers and operating budgets; producing reports required.
• Accounting experience preferred; certified payroll professional a plus.
• Ability to work independently, have good decision-making and judgment skills required.

Benefits

• Equal Employment Opportunity policy
• Reasonable accommodation for individuals with disabilities