Payroll/HR Specialist

$72,000 - $78,000/Yr

Trivest Portfolio Partners - Woburn, MA

Full-time - Mid Level

Woburn, MA

About the position

The Payroll Specialist at Peak Event Rentals is responsible for ensuring timely and accurate payroll processing for over 650 employees. This full-time, permanent position involves managing payroll data, ensuring compliance with labor laws, and collaborating with various departments to facilitate smooth payroll operations. The role is hybrid, requiring three days in-office and two days remote after training.

Responsibilities

• Process multi-state weekly payroll in Paylocity for over 650 employees, ensuring timely and accurate payroll submission.
• Stay updated with changes in labor laws and payroll tax laws to ensure compliance with applicable regulations.
• Maintain accurate payroll records, including employee data, time and attendance, deductions, bonuses, and benefits.
• Handle all deductions including taxes, benefits, retirement, and garnishments.
• Prepare regular payroll reports for management, including payroll summaries and tax reports.
• Distribute weekly temporary employee hours reports to external agencies.
• Assist in internal and external payroll audits as necessary.
• Monitor and respond to state unemployment claims in a timely manner.
• Prepare and complete wage analysis reports for workers comp and employee wage verifications.
• Work closely with HR, Finance teams, and department Managers to ensure accuracy of employee data updates.
• Address and resolve employee inquiries regarding payroll issues, tax withholding, and deductions.
• Provide support in onboarding employees into the payroll system.
• Collaborate with HR and Finance departments on reporting and reconciliation.
• Assist in implementing process improvements for payroll systems.
• Support other HR-related tasks as needed.

Requirements

• Minimum 5+ years of experience processing and administering payroll.
• Familiarity with HRIS and payroll software (Paylocity preferred but not necessary).
• Strong understanding of payroll processes, tax regulations, and wage laws.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office, particularly Excel.

Benefits

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Medical, Dental + Vision Insurance
• Company-Paid Basic Life + AD&D Insurance
• Short Term & Long Term Disability Insurance
• Telehealth + Wellness
• Flexible Spending Accounts (FSAs)
• Travel Assistance