Payroll & Human Resources Specialist

Mid-West Electric - Houston, TX

Full-time - Mid Level

Houston, TX

Repair and Maintenance

About the position

The Payroll & Human Resources Specialist at Mid-West Electric is responsible for managing the complete processing of payroll and benefits administration. This role involves delivering comprehensive HR services, policies, and programs while providing guidance to company managers on HR-related issues. The position is integral to maintaining compliance with employment laws and ensuring a supportive work environment.

Responsibilities

• Verify time records and reporting for weekly payroll purposes.
• Prepare and process weekly payroll and associated information.
• Update payroll records and handle routine changes to employee information.
• Perform basic reconciliation and auditing processes during each pay cycle.
• Respond to pay-related inquiries from staff and research and resolve errors or omissions.
• Follow all processing procedures, adhere to policies, and maintain confidentiality.
• Administer the attendance program and Paid-Time-Off (PTO) accruals.
• Generate all payroll and benefit reports for accounting.
• Provide assistance to centralized payroll support staff.
• Prepare and file all necessary payroll tax reports in compliance with federal, state, and local regulations.
• Manage year-end processes, including the preparation and distribution of W-2 forms.
• Provide support for 1099 processing and inquiries for independent contractors.
• Coordinate and report workers' compensation claims and maintain compliance with related regulations.
• Prepare and submit payroll-related reports for unions.
• Generate and analyze payroll reports to identify trends and discrepancies, providing insights for management.
• Prepare reports related to payroll tax liabilities and assist in the reconciliation of payroll tax accounts.
• Maintain Human Resource Information System (HRIS) records and compile reports from the database as requested.
• Administer various human resources plans and procedures for all company personnel and assist in the implementation of personnel policies and procedures.
• Support the employee life cycle from hiring through terminations.
• Maintain compliance with federal and state regulations concerning employment.
• Ensure proper I-9 compliance, through facilitating and managing all I9 Forms/E-Verify cases for new hires.
• Assist hiring managers & employees in onboarding processes, including orientation for new employees, and ensure all onboarding items are completed.
• Administer company leave program if appropriate, to include FMLA.
• Administer employee health and welfare plans and act as liaison between employees and insurance providers, to resolve any employee benefits-related issues.
• Assist with enrolling employees and addressing employee inquiries, and monitor employee eligibility and process enrollments, cancellations, or changes.
• Maintain compliance with federal, state, and local employment laws and regulations, and recommend best practices; review policies and practice to maintain compliance.
• Establish and maintain relationship with union benefits contact and inquire as needed for questions regarding plan details.
• Responsible for all fiduciary filings regarding benefits including 401(k).
• Assist in the preparation and submission of all required documentation for compliance audits.
• Monitor changes in employment laws and regulations, providing recommendations for updates to company policies.
• Assist in the planning and execution of employee relations events to foster teamwork and employee engagements.
• Perform all other duties as assigned.

Requirements

• High school diploma or GED is required.
• Bachelor's degree in a related field is a plus.
• 5-7+ years of Payroll experience is required, preferably in a construction environment.
• Experience with employee benefits coordination is preferred.
• Bilingual in English and Spanish is a plus.
• Union experience is highly preferred.

Nice-to-haves

• Excellent verbal and written communication skills.
• Ability to multi-task, effectively manage time, and plan strategically.
• Excellent attention to detail.
• Demonstrated ability to problem solve effectively.

Benefits

• Paid Time Off
• 401k
• Medical, Dental, Vision Benefits
• Life & AD&D Insurance
• Paid Holidays