Payroll Manager (Certified Payroll Professional, CPP)

$115,000 - $130,000/Yr

Integr8Staff, Llc. - Pasadena, CA

Full-time - Mid Level

Remote - Pasadena, CA

Administrative and Support Services

About the position

The Payroll Manager at Integr8staff is responsible for overseeing the payroll process for the company, ensuring timely and accurate payroll for both union and non-union employees across multiple states. This role requires a Certified Payroll Professional (CPP) and involves leading a team of payroll administrators, analyzing payroll data, and ensuring compliance with relevant laws and regulations. The position is hybrid, requiring one day on-site per week.

Responsibilities

• Lead the process of timely and accurate weekly, biweekly, and monthly multi-state payrolls for company subsidiaries.
• Coach and develop a team of 3-4 payroll administrators.
• Analyze payrolls and transmit payroll files to ADP on a weekly/biweekly basis.
• Adhere to payroll best practices, guidelines, and procedures.
• Suggest automation and improvement on payroll-related processes.
• Support timekeeping (Oracle Time and Labor) and payroll systems.
• Lead the processing of payroll changes (e.g., new hires, terminations, raises).
• Provide oversight to manual checks and wires.
• Be an integral part during conversions and acquisitions.
• Ensure compliance with relevant federal, state, and local laws.
• Coordinate with auditors on SOX, internal, and external audits.
• Lead testing on new system upgrades, new calculation setups, projects, and data analyses.
• Work with HR and accounting teams to reconcile discrepancies.
• Keep current accurate records and prepare reports for audits.
• Solve issues and answer payroll-related questions.
• Bring awareness to complex questions to Payroll Director.
• Lead Workers Compensation and Multiple Work Site location reports on a quarterly basis.
• Coordinate SUI rates, updating and resolving ADP charges to invoices for accuracy.
• Assist in resolving any tax variances presented by the payroll tax accountant.
• Coordinate quarter and year-end activities.

Requirements

• Proven 3+ years of experience as a payroll manager processing over 5000+ employees.
• Multistate payroll experience is required.
• CPP, Certified Payroll Professional credentials are required.
• Current knowledge of labor, payroll procedures, and related tax laws.
• Understanding of federal, state, and local payroll regulations and union contracts.
• Knowledge with payroll software ADP Vantage or WFN, ADPR reporting.
• Experience in system implementations.
• Proven organizational and team leadership development experience.
• Able to work with others, cross-functionally and build relationships.
• Strong interpersonal, customer service, and communication skills.
• BSC/BA in Business Administration, Accounting, Human Resources, or related field.
• Advanced Microsoft Excel and analytical skills.
• Ability to multi-task and prioritize tasks and projects effectively.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance