Payroll Manager - Remote

Engine Room - Salt Lake City, UT

Full-time

Remote - Salt Lake City, UT

Motion Picture and Sound Recording Industries

About the position

Engine Room is seeking a Prime Payroll Manager to join our dynamic team, serving as the finance and accounting nerve center for the West Coast's most innovative venture-backed life science start-ups. This full-time position is crucial for ensuring accurate and timely payroll processing for our clients. The Payroll Manager will be responsible for maintaining the client Payroll Workbook, conducting thorough audits of payroll information, and collaborating with client teams and payroll contacts to address any questions or discrepancies. The role requires proficiency in multiple payroll, benefit, and 401k platforms, ensuring compliance with eligibility, annual caps, employer matches, and benefit plan limits. In addition to payroll processing, the Payroll Manager will oversee client implementation and conversions of payroll and benefit plans, working closely with management and clients to set up and integrate systems. This includes auditing employee payroll-related information to ensure a smooth transition. The position also involves training other team members and effectively transitioning client work as needed. The ideal candidate will possess a proactive mindset, excellent communication skills, and the ability to collaborate in a fast-paced environment. Attention to detail and organizational skills are essential, as is the ability to maintain confidentiality and manage multiple responsibilities efficiently. At Engine Room, we pride ourselves on providing our clients with the right-sized finance and accounting support, allowing them to focus on their core business. Our team utilizes cloud-based accounting systems and best practices to help start-ups remain streamlined and effective. If you are looking to work with the best start-ups on the West Coast and accelerate your professional development in a fun and energized environment, we encourage you to apply.

Responsibilities

• Carry out all responsibilities and tasks using prescribed procedures and processes consistently, consulting with management about questions and deviation.
• Maintain client Payroll Workbook, including careful review/audit of payroll information prior to finalizing, reaching out for any questions and clarifications.
• Collaborate regularly with client teams, client payroll contact(s) and processing platform contacts to ensure correct, accurate and timely payroll processing.
• Train, and become proficient in, multiple payroll, benefit and 401k platforms for the purpose of processing client payrolls for assigned clients, being mindful of eligibility, annual caps, employer matches, benefit plan limits, time off compliance, etc.
• Responsible for ensuring accurate and complete work in areas such as client payroll compliance, state payroll taxation, registrations, 401(k)s, Workers' Compensation, W-2s, etc.
• Responsible for client implementation and/or conversions of payroll and benefit plans, working collaboratively with management and client(s) on setting up and integrating systems following prescribed schedules.
• Effectively transition client work to another Payroll Manager and/or internal team member, training thoroughly following processes as needed.
• Other job-related tasks or projects as needed.

Requirements

• High School Diploma or equivalent (GED).
• Minimum 6 years' experience in processing multi-state payroll with exempt and non-exempt employees.
• Solid knowledge and experience with state registrations and payroll tax and compliance activities.
• Possess a proactive and efficient mindset to maximize time and resources and meet the needs of clients and Engine Room teams.
• Effectively and clearly communicate with internal teams and clients via email and video meetings.
• Possess self-awareness, self-management, social awareness, and relationship management skills in all aspects of work.
• Possess excellent organizational skills and attention to detail.
• Must be well versed in Microsoft Excel, including Pivot Tables and V-Lookups.
• Ability to maintain confidential and meticulous records.
• Must be reliable and extremely trustworthy.
• Must be able to quickly grasp multiple client payroll related platforms.
• Possess solid discernment and problem-solving skills.

Nice-to-haves

• Certified Payroll Professional (CPP) or other relevant certification.
• Experience with one or more of the following payroll platforms: TriNet, Rippling, ADP & Gusto.
• Experience processing payroll for multiple companies/clients.
• Experience processing payroll for multi-state companies.
• Human Resources knowledge.