Payroll Manager

$68,000 - $72,000/Yr

Idaho State University - Pocatello, ID

Full-time - Mid Level

Remote - Pocatello, ID

10,001+ employees

Educational Services

About the position

The Payroll Manager at Idaho State University will oversee and manage the payroll operations, ensuring accurate and timely processing of payroll and benefits in compliance with applicable laws. This role involves collaboration with HR and Finance teams, leading a payroll team, and implementing best practices in payroll administration.

Responsibilities

• Lead and manage day-to-day operations of the payroll team, providing guidance, training, and performance management.
• Coordinate with HR, Finance, and ITS departments to ensure seamless payroll operations.
• Coordinate the maintenance and testing of payroll systems, ensuring accuracy of payroll transactions including salaries, benefits, garnishments, taxes, paystubs, timesheets, and other deductions.
• Oversee the processing of biweekly payroll in compliance with ISU, federal and state laws, ensuring accurate and timely processing of all payroll-related actions including all respective personnel actions and time reporting.
• Cross train with Payroll Accountant Senior to run payroll to ensure redundancy and flexibility, as needed, to support biweekly payroll operations.
• Interpret ISU policies and government regulations in connection with payroll activities and make recommendations on modifications to leadership as appropriate.
• Develop and administer programs, processes, resources, and initiatives to ensure best payroll and timekeeping practices.
• Review payroll transactions and processes and create audit points or quality control measures to ensure accuracy, efficiency, and compliance.
• Prepare and maintain accurate records and reports of payroll transactions and facilitate audits by providing records and documentation to auditors; conduct review for audit purposes and compliance.
• Complete routine tasks associated with tracking international employees.
• Complete daily, weekly, monthly, quarterly, and annual tasks associated with payroll administration requirement and reporting.
• In conjunction with Payroll Accountant Senior, Personnel Tech, and Finance and HR team members, lead biweekly preparation for payroll processing.
• Oversee and conduct biweekly payroll processing including preparing and loading pay related files, approving direct deposit file, vendor and levy checks, worker's compensation, and file management with ADP for out of state workers.
• Provide support and supervision of Benefits Coordinator in carrying out benefits administration, including onboarding benefits enrollment processes for eligible faculty and staff, and administration of state benefits with the Idaho Office of Group Insurance.
• Work closely with Director of HR Operations to recommend and implement process improvement and system change needs related to the payroll system.

Requirements

• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required.
• Three (3) years experience in payroll, and one (1) year of prior supervisory and management experience.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Demonstrated ability to manage and prioritize multiple projects and tasks and meet deadlines, while maintaining organization and attention to detail in a fast-paced environment.
• Exceptional interpersonal and communication skills to interact effectively with leadership, faculty, and staff at all organizational levels.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software.

Nice-to-haves

• Master's Degree, Professional Payroll Certification, or Professional HR Certification.
• Related experience with an institution of higher education.
• Prior experience working with Banner.
• Experience with multi-state processing and knowledge of tax laws.

Benefits

• Comprehensive health, dental, and vision insurance.
• Life insurance.
• Disability plan.
• Employee assistance program (EAP).
• Excellent retirement options and company contribution.
• Generous paid time off/sick leave accrual.