Payroll Manager

$95,000 - $105,000/Yr

Massbay Community College - Wellesley, MA

Full-time - Mid Level

Wellesley, MA

Educational Services

About the position

The Payroll Manager at Massbay Community College is responsible for overseeing the day-to-day payroll operations, ensuring accurate processing of payroll for all employees, and maintaining compliance with state and federal payroll laws. This role involves managing timekeeping systems, preparing payroll reconciliations, and assisting the Payroll Director with various payroll-related tasks. The Payroll Manager will also play a key role in training staff on payroll systems and addressing any discrepancies or issues that arise.

Responsibilities

• Compile and prepare a bi-weekly balance for payroll review and approval.
• Monitor entries to correct prior pay period discrepancies.
• Prepare pay period reconciliation for State Funding reports.
• Assist with processing payments for adjunct professors and hourly instructors.
• Help prepare bi-weekly payroll payment input schedules and supporting paperwork.
• Serve on the SSTA implementation team for future users.
• Delegate payroll account numbers and data setups to HR/CMS and other systems.
• Assist Payroll Director with cash funding analysis and system changes.
• Prepare biweekly payroll entry uploads for the school's ledger system.
• Oversee and delegate miscellaneous input to Payroll Accountants.
• Manage Foundation donations via payroll deduction.
• Research errors and discrepancies and communicate findings to the Payroll Director.
• Work with departments to resolve errors related to payroll systems.
• Provide training on the SSTA system to employees and managers.
• Respond to questions and requests from staff and faculty.
• Ensure confidential documents are secured and maintained properly.
• Perform monthly reconciliation of payroll reports for the finance office.
• Assist with unemployment inquiries and retirement distributions.
• Serve as primary backup for the Payroll Director.

Requirements

• Bachelor's degree in a related field.
• Minimum of 5-8 years of progressive experience in payroll, finance, or business management.
• Knowledge of state and federal payroll laws.
• Extensive working knowledge of computer applications for record maintenance and report generation.
• Keen attention to detail and ability to follow through on projects.
• Ability to work effectively with a diverse population.
• Detail-oriented with excellent analytical skills.
• Ability to maintain confidentiality.

Nice-to-haves

• Sensitivity to the goals of Affirmative Action and workforce diversity.
• Experience working in a diverse environment.
• Commitment to working with underserved students.
• Great communication and writing skills.
• State Payroll experience.
• Union experience is a plus.
• Experience in supervising payroll staff.

Benefits

• Array of choices for health insurance plans.
• Affordable dental insurance and vision discount program.
• 12 paid State/Federal holidays.
• Generous sick, vacation, and personal time.
• Flexible Spending Plans to reduce taxable income.
• Low-cost basic and optional life insurance.
• Defined Benefit Pension Plan for retirement.
• Deferred Compensation plans (457(b) or 403(b)).
• Tuition Benefits for employees and dependents at state colleges and universities.
• Free Employee Assistance Program (EAP).
• Eligibility for Public Service Loan Forgiveness (PSLF).
• Free gym and parking on campus.