Payroll Manager

$80,000 - $100,000/Yr

Creative Financial Staffing - Portland, OR

Full-time - Mid Level

Portland, OR

Administrative and Support Services

About the position

The Payroll Manager position is a vital role within a national firm recognized as one of Oregon's “Best Places to Work.” This company prides itself on a positive culture that emphasizes employee investment as a pathway to customer success. The firm has been acknowledged for its excellence in leadership, being named “Best in Portland,” and fosters a fun and professional work environment. The Payroll Manager will be responsible for overseeing the efficient processing of payroll for both multi-state union workers and non-union employees, ensuring that all payroll calculations and distributions are accurate and timely. In this role, the Payroll Manager will provide technical support and training on the payroll system to various project sites, performing error checks and quality control to maintain payroll accuracy. Compliance with state and federal wage and hour regulations is crucial, and the Payroll Manager will compile various reports, including gross payroll, hours worked, and tax deductions, for management's review. Additionally, the role involves assisting in the preparation of monthly union benefit reports and confirming the accuracy of payroll data with project sites. The Payroll Manager will also be responsible for leading and developing the Payroll Team, recommending process improvements for efficiency and accuracy, and coordinating with HR on benefits, deductions, coverage levels, and employment status. The position requires confirming all approvals for the payroll process, maintaining compliance with the Affordable Care Act, managing and auditing W-2s, and overseeing the yearly administration of payroll. Furthermore, the Payroll Manager will set up new employees in the HRIS/Payroll system and communicate this information with other departments as necessary.

Responsibilities

• Aid in managing the weekly payroll for multi-state union workers and the semi-monthly payroll for non-union employees.
• Ensure payroll calculations and distributions are accurate and timely.
• Offer technical assistance and training on the payroll system to project sites.
• Perform error checks and quality control to uphold payroll accuracy.
• Keep abreast of state and federal wage and hour regulations to ensure adherence.
• Compile various reports, including gross payroll, hours worked, and tax deductions, for management's review.
• Assist in the preparation of monthly union benefit reports and confirm the accuracy of payroll data with project sites.
• Provide oversight, leadership, and development of the Payroll Team.
• Recommend process improvement practices for efficiency and accuracy.
• Coordinate with HR on benefits, deductions, coverage levels, and employment status.
• Confirm all approvals for the payroll process.
• Maintain Affordable Care Act compliance and reporting.
• Manage and audit W-2s and yearly administration of payroll.
• Set up new employees in HRIS/Payroll system and communicate this information with other departments.

Requirements

• Proven experience in a fast-paced environment within a payroll position.
• Knowledge and understanding of Union payroll/reporting, payroll tax, and wage laws.
• Strong attention to detail while keeping an eye on the ‘big picture'.
• Strong written and verbal communication skills.
• Problem-solving and analytical skills.
• Proficiency in Microsoft Outlook, Word, Excel, and payroll systems.