PAYROLL MANAGER

Equipment Depot - Waco, TX

Full-time - Mid Level

Waco, TX

Rental and Leasing Services

About the position

The Payroll Manager is responsible for overseeing the payroll and commission activities for Equipment Depot regions, ensuring compliance with tax reporting and benefit records. This role involves managing payroll processing, maintaining payroll systems, and serving as a liaison between the company and sales teams. The Payroll Manager will also be responsible for preparing government reports, reconciling accounts, and ensuring accurate payroll processing across all regions.

Responsibilities

• Interprets company policies and government regulations affecting payroll procedures.
• Manages, directs, and serves as the company liaison for Commissions and Sales Teams.
• Examines work for exactness, neatness, and conformance to policies and procedures.
• Studies and standardizes procedures to improve efficiency in all regions of the company.
• Handles prior period payroll adjustments and expat pay updates.
• Verifies and confirms payroll processing figures tie with GL.
• Updates GL accounts and taxes as necessary with 3rd Party payroll provider.
• Communicates with 3rd Party payroll provider to respond to tax notices from state, local, and federal agencies.
• Understands and communicates with Payroll provider on payroll processing modules and becomes a subject matter expert.
• Reconciles account balances for the purpose of maintaining accurate account balances and complying with related policies, practices, and/or regulations.
• Prepares GL entries for payrolls and accruals.
• Communicates with IRS for reporting accuracy.
• Oversees preparation of government reports.
• Works with Controllers for budget and GL needs.
• Oversees, assists, and reconciles annual Retirement audits, Worker Compensation audits, and Financial Audits.
• Prepares and oversees the preparation of a variety of payroll-related documents for compliance and audit trails.
• Prepares balancing reports and other requirements for accurate processing of quarterly and annual returns, including W-2s.
• Monitors payroll activities to ensure effective department functioning and compliance with established requirements.
• Assists and backs up payroll specialists for completing weekly/bi-weekly payrolls for all regions.
• Works cohesively with HR on projects to maximize benefits and communication to all employees.

Requirements

• Bachelor's degree with a concentration in Accounting or Finance.
• 3-5 years of payroll management experience preferred.
• Knowledge of local, state, and federal tax guidelines.
• Knowledge of Human Resource Information Systems and payroll interactions.
• Proficiency in Microsoft Office skills required.
• Paycom software experience preferred.
• Certified Payroll Professional (CPP) certification preferred.

Benefits

• Retirement plan