Payroll Manager

$120,000 - $150,000/Yr

Chimes Agency - Baltimore, MD

Full-time - Mid Level

Baltimore, MD

Administrative and Support Services

About the position

The Payroll Manager (PM) is responsible for managing and processing bi-weekly multi-jurisdictional payrolls across multiple divisions, day program locations, and group residences. This role ensures compliance with local, state, and federal regulations, maintains accurate payroll records, and supports site managers' needs. The PM oversees payroll operations, including garnishments and audits, and is expected to be a detail-oriented professional with experience in managing complex payrolls effectively.

Responsibilities

• Supervise payroll operations across multiple job sites, ensuring accurate and timely processing.
• Monitor payroll records for accuracy, identifying and resolving discrepancies.
• Verify time cards, resolve errors, post to automated payroll systems, and maintain payroll processing deadlines.
• Ensure payroll processing is compliant with all local, state, and federal regulations.
• Conduct regular audits of payroll data to verify accuracy and adherence to policies.
• Monitor and review payroll garnishments for accuracy.
• Serve as the primary contact for site managers on payroll issues, providing support for timesheet approvals and payroll adjustments.
• Manage payroll adjustments related to overtime, shift differentials, and other site-specific pay practices.
• Train and support supervisors on payroll systems and procedures.
• Maintain payroll software, ensuring it is updated and configured for each site's specific requirements.
• Generate and distribute payroll reports for site managers, Finance, and HR as needed.
• Work with IT and HRIS Administrator to resolve technical issues and improve system efficiency.
• Address employee inquiries regarding payroll discrepancies, tax withholdings, and deductions.
• Facilitate the onboarding and setup of new hires in the payroll system across all locations.
• Prepare payroll-related reports and forecasts to assist Finance with budgeting and cash flow analyses.
• Monitor payroll expenses and recommend cost-savings initiatives while maintaining service quality.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 10 years of payroll experience, with at least four years in a management role.
• Experience managing payrolls across multi-state, multiple locations or job sites.
• Familiarity with union payroll and collective bargaining agreements.
• Strong knowledge of payroll and tax laws, regulations, and compliance standards.
• Proficiency in payroll software, specifically UKG UltiPro Workforce Management, smart sheets, and MS Office (especially Excel).
• Excellent organizational skills with attention to detail.
• Strong problem-solving skills and interpersonal skills.
• Certified Payroll Professional (CPP) or other relevant certification.

Benefits

• Competitive Pay
• Medical, Dental, and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through 'Tickets at Work'
• Discounts on Verizon mobile service