Payroll Manager

$111,828 - $167,741/Yr

Community Transit - Everett, WA

Full-time - Manager

Everett, WA

501-1,000 employees

Transit and Ground Passenger Transportation

About the position

The Payroll Manager is a managerial level position responsible for the management, guidance, and oversight of the agency's payroll, which amounts to approximately $85 - $90 million gross annually, covering around 900+ employees. This role involves ensuring compliance with applicable personnel policies, labor contracts, and state and federal regulations. The Payroll Manager will establish payroll procedures, lead improvement projects, and determine appropriate actions for situations not addressed by law, policy, or procedure. This position supervises a team of 8 full-time employees and plays a critical role in maintaining the integrity and accuracy of payroll processing. The Payroll Manager will oversee all aspects of the agency's bi-weekly payroll processing, ensuring that it is accurate, complete, and compliant with company policy, labor contracts, and regulations. This includes taking proactive corrective actions as needed, researching and analyzing payroll calculations, reconciling various validation reports, and creating additional cross-reference reports when necessary. The manager will maintain a comprehensive knowledge of the agency's payroll processes and will collaborate with managers and staff to interpret and act on payroll-related information. In addition to supervising payroll staff, the Payroll Manager will set goals and objectives, assign tasks, monitor work products, and assist staff in prioritizing their work. The role also involves managing communications and reporting to various agencies, ensuring compliance with complex state and federal reporting requirements, and leveraging HRIS systems technology to maximize benefits for the agency. The Payroll Manager will participate in the preparation of financial reports for external auditors and will maintain professional knowledge through educational workshops and professional organizations. Other duties may be assigned as necessary.

Responsibilities

• Management and oversight of the agency's bi-weekly payroll processing for approximately 900+ employees.
• Ensure payroll accuracy, completeness, and compliance with company policy, labor contracts, and regulations.
• Research, analyze, and interpret payroll calculations and reconcile validation reports.
• Maintain comprehensive knowledge of payroll processes and collaborate with managers to act on payroll-related information.
• Supervise payroll staff, set goals and objectives, and monitor work products.
• Manage communications and reporting to state and federal agencies regarding payroll compliance.
• Develop process changes to remain compliant with changing regulations.
• Leverage HRIS systems technology to achieve maximum benefit for the agency.
• Participate in the preparation of financial reports for external auditors.

Requirements

• Four or more years of processing payroll and payroll tax preparation for companies with over 750 employees using an in-house automated payroll system.
• A bachelor's degree in accounting or a business-related field may account for three years of experience; a master's degree may account for four years of experience.
• A CPA or CPP will account for three years of experience.
• Two years of supervisory experience with the ability to manage several projects and delegate responsibilities.
• Two years of experience identifying and implementing process improvements in payroll or accounting.

Nice-to-haves

• CPA or CPP certification.
• Five years of experience in governmental accounting.
• Five years of experience using PeopleSoft HCM system.
• Five years of experience with a union payroll.
• Transportation payroll or accounting experience.

Benefits

• Medical, dental, and vision insurance coverage for employees and their families.
• Basic life and disability insurance.
• Participation in the Public Employees Retirement System (PERS).
• Option to enroll in the agency's deferred compensation plan.
• Accrual of 24 days of Paid Time Off (192 hours) in the first year.
• Ten paid holidays throughout the calendar year.