Payroll Manager

Lutheran Child And Family Services Of Illinois - Oakbrook Terrace, IL

Full-time - Mid Level

Oakbrook Terrace, IL

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

The Payroll Manager at Lutheran Child and Family Services of Illinois is primarily responsible for overseeing and managing all aspects of the payroll function within the organization. This role includes ensuring accurate and timely processing of payroll, maintaining compliance with federal, state, and local regulations, and managing a payroll team. The Payroll Manager will lead and conduct the end-to-end payroll process, overseeing data entry, verification, and processing of employee timesheets to ensure accuracy in calculating wages, overtime, bonuses, deductions, and taxes. Staying up-to-date with federal, state, and local payroll tax regulations and labor laws is crucial, as is ensuring that all payroll processes adhere to legal requirements, including tax filings, wage garnishments, and other deductions. In addition to payroll processing, the Payroll Manager will oversee and manage the payroll software/system, ensuring its efficiency, accuracy, and security by collaborating with IT or vendors for system updates, issue resolution, and improvements. The role requires proactive communication to inform the chain of command of any issues impacting payroll runs and the accuracy of such. The Payroll Manager will maintain accurate records of employee information, payroll data, tax withholdings, benefits deductions, and other relevant documentation, generating payroll reports for management and regulatory purposes. The position also involves conducting benefits administration by integrating benefits deductions and payments into the payroll system, ensuring smooth processing of benefits such as health insurance, retirement plans, and other employee benefits, including 403(b) contributions. The Payroll Manager will monitor and manage data interfaces to prevent errors and delays, identify opportunities for process optimization, and implement best practices to minimize errors and streamline operations. Regular audits will be conducted to ensure payroll accuracy and compliance with regulatory standards, addressing and rectifying any discrepancies or issues promptly. The role includes processing onboarding, terminations, promotions, demotions, title changes, wage and salary adjustments, tax filings, and other agency, funder, and professional regulatory requirements, ensuring these processes are integrated seamlessly into payroll operations. Leading a team to deliver high-quality payroll services is pivotal, as is maintaining accurate payroll operations and ensuring compliance with regulations.

Responsibilities

• Oversee and manage all aspects of the payroll function within the organization.
• Ensure accurate and timely processing of payroll.
• Maintain compliance with federal, state, and local regulations.
• Lead and conduct the end-to-end payroll process.
• Oversee data entry, verification, and processing of employee timesheets.
• Ensure accuracy in calculating wages, overtime, bonuses, deductions, and taxes.
• Stay up-to-date with payroll tax regulations and labor laws.
• Ensure all payroll processes adhere to legal requirements, including tax filings and wage garnishments.
• Manage the payroll software/system for efficiency, accuracy, and security.
• Proactively communicate issues impacting payroll run and accuracy.
• Maintain accurate records of employee information and payroll data.
• Generate payroll reports for management and regulatory purposes.
• Conduct benefits administration and integrate benefits deductions into the payroll system.
• Monitor and manage data interfaces to prevent errors and delays.
• Identify opportunities for process optimization and efficiency enhancements.
• Conduct regular audits to ensure payroll accuracy and compliance.
• Process onboarding, terminations, promotions, demotions, and wage adjustments.
• Lead a team to deliver high-quality payroll services.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Over three years of demonstrated experience in payroll management or administration, preferably in a supervisory role.
• In-depth understanding of payroll principles, tax regulations, and compliance requirements.
• Proficiency in payroll software and systems; familiarity with platforms like ADP, Workday, or similar is a plus.
• Strong leadership and team management skills, with the ability to mentor and develop staff effectively.
• Exceptional attention to detail and accuracy, especially when handling confidential information.
• Strong focus on compliance, ensuring strict adherence to legal and internal policies.
• Effective communication skills, capable of clearly conveying complex payroll matters.
• Analytical thinking, with the ability to analyze data accurately and identify trends.

Nice-to-haves

• Relevant certifications in payroll management or accounting.