Payroll Manager

Otterbein University - Westerville, OH

Full-time - Mid Level

Westerville, OH

Educational Services

About the position

Otterbein is seeking a Payroll Manager who will coordinate the activities involved with processing monthly and bi-weekly pay for all faculty, staff and students. The Payroll Manager will also process W2s with the Social Security Administration, unemployment claims and filings, Bureau of Workers Compensation claims, and lead continuous improvement of all payroll related processes while working with IT, Accounting and HR. The Payroll Manager will supervise the Student HR and Payroll Coordinator. This is a full-time, non-exempt position reporting to the Director of HR.

Responsibilities

• Works closely with Human Resources and Accounting on all payroll related issues.
• Ensure bi-weekly and monthly payrolls (administrative and student) are processed in a timely and accurate manner. Meets all payroll deadlines.
• Updates and maintains all payroll records on a regular and ad hoc basis to maintain accuracy.
• Works with HRIS/FIS Operations Director to prepare payroll, management, and statistical reports.
• Answers questions from faculty, staff and students regarding payroll and is responsible for problem resolution of employee payroll issues.
• Reviews and enters proper withholding of all taxes, including school district income taxes and courtesy resident withholding for applicable localities. Enters overrides as needed to maintain accuracy.
• Creates and maintains annual payroll calendar showing pay dates and processing dates, noting University holidays and banking holidays, for publication on HR website.
• Maintains confidence and protects operations by keeping information confidential.
• Maintains paper and/or electronic files of processed time cards, as well as payroll reports.
• Researches payroll records for historical information as needed.
• Researches and analyzes regulatory updates and other information impacting the payroll system.
• Monitors vacation and sick leave balances for all biweekly and administrative staff. Informs director of HR of delinquent Administrator Absence Reports.
• Monitors compliance with direct deposit program and reports discrepancies to Director of HR.
• Spearhead the continuous improvement of all payroll related processes while working with IT, Accounting and HR.
• Completes and enters BWC reports and filings for premium purposes.
• Process unemployment claims and filings.
• Responsible for processing W2s with the Social Security Administration.
• Other duties may be assigned.

Requirements

• High school diploma or equivalent and five or more years directly related experience or combination of education and experience.
• Five years of experience in payroll operations.
• Payroll experience in a higher education environment preferred.
• Familiarity with Ellucian Banner a plus.
• Must be well organized, a self-starter, with a strong work ethic.
• Detail oriented with professional attitude and ability to handle sensitive and confidential information.
• Must possess strong organizational and time management skills.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Strong customer service skills with the ability to communicate effectively verbally and in writing.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

Benefits

• Tuition benefit to employee, spouse or domestic partner and dependents.
• Accrue 4 weeks of paid vacation.
• 10 days paid sick time.
• 12 paid holidays plus bonus days.
• Medical, dental and vision insurance to you, dependents or domestic partner.
• Life Insurance.
• Defined contribution retirement plan.
• and much more.