Payroll Manager

$77,000 - $87,550/Yr

International Rescue Committee - New York, NY

Full-time - Mid Level

Remote - New York, NY

Social Assistance

About the position

The Payroll Manager is responsible for coordinating payroll activities and ensuring timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions. This role involves collaboration with Human Resources and Accounting, adherence to payroll processing deadlines, and compliance with government regulations. The Payroll Manager will oversee a team and report to the Senior Payroll Officer, working closely with finance staff both in the US and international offices.

Responsibilities

• Oversee payroll data entry, ensuring accuracy and compliance across the team while coordinating the processing of four pay groups.
• Monitor team performance and workflows to identify areas for improvement, implementing solutions to enhance efficiency.
• Manage bi-weekly payroll for approximately 4,300 domestic employees, and monthly payroll for 600 international employees.
• Input new hire direct deposit, tax information, and garnishment orders or revisions into ADP Vantage system.
• Calculate prorated and retro payments based on the effective date of change and process pay data batches.
• Execute off-cycle payrolls for California, Montana, Utah, Colorado, and District of Columbia terminations as needed.
• Reconcile Workday and ADP reports for new hires, terminations, leave of absence, compensation adjustments, etc.
• Perform quarterly reconciliation of payroll quarterly reports and submit amendments to correct prior quarter taxable income.
• Collaborate with the Payroll Analyst to review daily cash report for payment exceptions and implement corrections in ADP.
• Prepare monthly report for the Bureau of Labor Statistics.
• Generate ADP reports to support various departments as needed.
• File quarterly reports for Washington Department of Labor & Industries and submit vouchers to Accounts Payable.
• Address employee payroll issues, including overpayment, no payment, and late deposits.
• Advise the Senior Payroll Officer on compliance with new State regulations, unemployment insurance, and local jurisdictional requirements.
• Liaison with the mobility team for timely submission of relocation expenses for processing.
• Review daily Workday/ADP data bridge transmissions for errors and submit corrections to HR Operations as needed.
• Collaborate with HR with year-end processes, including healthcare valuations, tax preparation, and 457(f) recording.
• Process other duties as assigned by the Senior Payroll Officer.

Requirements

• Minimum 5-6 years knowledge of the payroll function including preparation balancing, internal controls, and payroll allocations.
• B.A or B.S. in Accounting or Business Administration preferred.
• Strong verbal and written communication skills.
• Ability to work accurately, pay attention to details, strong work ethic, and consistently meet deadlines.
• Proven aptitude with numbers and the ability to accurately process detailed information.
• Solid organizational skills: the ability to be productive under pressure in a fast-paced team environment.
• Flexible work attitude: the ability to be flexible and yet focused & reliable in an environment of frequently changing demands.
• Proficient computer skills: Microsoft Office Suite and/or related software & Outlook.
• Experience with payroll software required, preferable ADP.

Benefits

• Sick time
• 403b retirement savings plan with up to 4.5% immediately vested matching contribution and an additional 3-7% IRC contribution.
• Employee Assistance Program for staff and their families.
• 10 US paid holidays
• 20-25 paid time off days
• Disability & life insurance
• Medical, dental, and vision insurance with employee contributions starting at $135, $7, and $5 per month respectively.
• Flexible Spending Account (FSA) for healthcare, childcare, and commuter costs.