Payroll Manager

$80,000 - $100,000/Yr

hireneXus - Philadelphia, PA

Full-time

Philadelphia, PA

About the position

The Payroll Manager role is a critical position within a durable medical equipment provider's payroll department, aimed at enhancing operational efficiency and compliance. This position is responsible for overseeing the day-to-day operations of the payroll department, ensuring that all payroll processes adhere to company policies, payroll tax regulations, and wage and hour laws. The Payroll Manager will provide strategic direction and foster collaborative relationships across various teams, including HR business partners, to ensure the successful management of pay practices. This role allows for permanent remote work, providing flexibility for candidates located anywhere. In this position, the Payroll Manager will oversee the accurate calculation and payment of salaries, wages, commissions, bonuses, and taxes, ensuring compliance with federal, state, and local payroll regulations across all states. The role involves managing payroll-related activities such as liens, garnishments, tax changes, timekeeping exports, check exceptions, leave accrual adjustments, and year-end activities like W-2s and tax filings. The Payroll Manager will also interpret company policies and government regulations affecting payroll issues, providing necessary updates to relevant parties. The Payroll Manager will ensure that internal audit processes and procedures are in place to support payroll data integrity and prevent errors. This includes partnering with HR peers to cultivate a continuous process improvement environment, enhancing efficiencies, and improving the employee experience. The role requires maintaining knowledge of current and developing legislation affecting payroll to ensure compliance and monitoring the quality of work to ensure adherence to organizational policies and regulations. Additionally, the Payroll Manager will be responsible for developing the Payroll team, identifying root causes of issues, and establishing Payroll Standard Operating Procedures (SOP) to achieve uniformity and provide training tools for employees.

Responsibilities

• Oversee the accurate calculation and payment of salaries, wages, commissions, bonuses, and taxes, ensuring compliance with company policy and federal, state, and local payroll regulations across all states.
• Partner with Legal, Compliance, and Finance teams as needed.
• Manage payroll-related activities, including liens, garnishments, and tax changes.
• Handle timekeeping exports and check exceptions.
• Adjust leave accruals and process PTO payouts.
• Conduct year-end activities such as W-2s, tax filings, and adjustments.
• Interpret company policies and government regulations affecting payroll issues and provide updates to appropriate parties.
• Ensure internal audit processes and procedures are in place to support payroll data integrity and prevent errors.
• Partner with HR peers to cultivate an environment focused on continuous process improvement, creating efficiencies and enhancing employee experience.
• Work collaboratively with Finance, EHS, and other departments to ensure timeliness and accuracy of payments, including funding.
• Maintain knowledge of current and developing legislation affecting payroll to ensure compliance.
• Monitor the quality of work to ensure direct reports adhere to organizational policies, procedures, and government regulations.
• Develop the Payroll team to assume higher levels of responsibility, avoid single-person dependencies, and best utilize their talents and skills.
• Identify root causes of issues to solve problems permanently and efficiently.
• Establish and maintain Payroll Standard Operating Procedures (SOP) to achieve uniformity of specific functions and provide a training tool for employees.
• Utilize company Leadership Principles to perform the job with integrity, compliance, and values consistent with the company mission.
• Adhere to employee or customer confidentiality and comply with company policies and federal regulations.

Requirements

• Five or more years of progressively responsible payroll, supervisory, and management experience in a multi-state payroll environment (volume 2,000+ employees).
• Thorough knowledge and understanding of local, state, and federal laws and regulations related to the payroll process.
• Strong organizational and time management skills.
• Strong communication skills with the ability to interface with all levels of management.
• Proficient in Microsoft Office suite (primarily Excel, Word, Outlook, and PowerPoint) and HRIS payroll and timekeeping systems.
• Experience with ADP.