Payroll Operations Associate

Unclassified - New York, NY

Full-time

New York, NY

About the position

The Payroll Specialist will oversee the payroll operations for all divisions within Beefbar NYC, ensuring that compensation is processed punctually, accurately, and in compliance with applicable regulations. This role involves the ongoing assessment of effective and compliant payroll processes and procedures. The Payroll Specialist will be responsible for inputting and maintaining precise data within the payroll system, executing payroll processing, and generating necessary reports in line with established policies, seeking assistance when required. In addition, the Payroll Specialist will supervise payroll processing and accounting systems to guarantee timely and accurate payroll transactions, including wages, benefits, PTO, leaves, garnishments, taxes, and other deductions, while escalating any issues as necessary. Ensuring compliance regarding tip pooling by routinely auditing and addressing any discrepancies is also a key responsibility. The role requires preparing and maintaining accurate records and reports of payroll transactions, issuing or reissuing physical checks or direct deposits as required, and reviewing the budget and general ledger for assigned departments and accounts to ensure availability of funds and proper allocation of expenditures. The Payroll Specialist will reconcile payroll with the general ledger and monthly bank statements, maintain accountability to budgeted margins, and identify concerns as necessary. Recording and processing federal and state payroll tax deposits, assisting in the preparation of financial statements and records for federal, state, and internal auditors, and helping with corrections to financial records and preparation of annual financial reports and budgets as needed are also part of the job. Acting as a subject matter expert, the Payroll Specialist will effectively communicate payroll data to various audiences with differing levels of understanding and identify and recommend enhancements to payroll accounting software, systems, and procedures to improve accuracy, efficiency, compliance, and cost-effectiveness. Finally, the Payroll Specialist will ensure adherence to federal, state, and local payroll, wage, and hour laws and best practices, exhibiting ownership, integrity, and meticulous attention to detail in payroll completion. Promptly escalating any areas of concern or uncertainty to the Controller and complying with company standards as outlined in the Employee Handbook are also essential duties of this position.

Responsibilities

• Inputting and maintaining precise data within the payroll system.
• Executing payroll processing and generating necessary reports in line with established policies, seeking assistance when required.
• Supervising payroll processing and accounting systems to guarantee timely and accurate payroll transactions, including wages, benefits, PTO, leaves, garnishments, taxes, and other deductions, while escalating any issues as necessary.
• Ensuring compliance regarding tip pooling by routinely auditing and addressing any discrepancies.
• Preparing and maintaining accurate records and reports of payroll transactions.
• Issuing or reissuing physical checks or direct deposits as required.
• Reviewing the budget and general ledger for assigned departments and accounts to ensure availability of funds and proper allocation of expenditures.
• Reconciling payroll with the general ledger and monthly bank statements.
• Maintaining accountability to budgeted margins and identifying concerns as necessary.
• Recording and processing federal and state payroll tax deposits.
• Assisting in the preparation of financial statements and records for federal, state, and internal auditors.
• Helping with corrections to financial records and preparation of annual financial reports and budgets as needed.
• Acting as a subject matter expert, effectively communicating payroll data to various audiences with differing levels of understanding.
• Identifying and recommending enhancements to payroll accounting software, systems, and procedures to improve accuracy, efficiency, compliance, and cost-effectiveness.
• Ensuring adherence to federal, state, and local payroll, wage, and hour laws and best practices.
• Exhibiting ownership, integrity, and meticulous attention to detail in payroll completion.
• Promptly escalating any areas of concern or uncertainty to the Controller.
• Complying with company standards as outlined in the Employee Handbook.
• Performing other related duties and tasks as assigned by the Controller.

Requirements

• Proficient in written and spoken English.
• Able to communicate complex information clearly and efficiently.
• Must be reachable via email and capable of phone communication.
• Skilled in providing professional feedback to team members and collaborating effectively in a team setting.
• Exceptional organizational skills and attention to detail.
• Strong analytical abilities and proficiency in Microsoft Word, PowerPoint, and Excel.
• Comprehensive knowledge of payroll functions, including preparation, balancing, internal controls, and payroll taxes.
• Familiarity with Paycom is preferred.
• Knowledge of Restaurant365 is preferred.
• A Bachelor's degree in Accounting, Finance, or a related field is preferred.
• A minimum of three years of payroll experience is required; experience in the hospitality industry is preferred.
• Ability to sit for extended periods and work on a computer.
• Must be able to lift up to 15 pounds occasionally.

Nice-to-haves

• Familiarity with Paycom is preferred.
• Knowledge of Restaurant365 is preferred.
• A Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Experience in the hospitality industry is preferred.