Payroll Operations Specialist

$51,000 - $61,000/Yr

Vccs Shared Services Center

Part-time

About the position

The Payroll Operations Specialist at Virginia's Community Colleges System (VCCS) plays a crucial role in ensuring the timely and accurate processing of payroll for the Shared Services Center customers. This position is integral to maximizing community college resources to prioritize student success and credential completion. The specialist will be responsible for processing payroll in accordance with established policies and procedures, ensuring that all payments and required withholdings are made accurately and on time. The role requires a strong understanding of payroll best practices, compliance with federal and state regulations, and the ability to work both independently and collaboratively within a team environment. In addition to processing payroll, the Payroll Operations Specialist will contribute to identifying process improvements and efficiencies within Payroll Operations. This includes planning, organizing, and executing payroll support functions while meeting all audit requirements. The specialist must remain informed about payroll projects, service level agreements, and updates from the Payroll Manager, IRS, and Department of Accounts Payroll Bulletins. The position may also involve special assignments, including assisting the agency or state government during emergencies as declared by the Governor. The work environment is located in the picturesque Roanoke Valley, providing a vibrant community atmosphere with access to outdoor activities and cultural events. The VCCS Shared Services Center is committed to innovation and efficiency, allowing staff to focus on supporting students in their educational journeys.

Responsibilities

• Process payroll through identified policies and procedures for the Shared Services Center customers.
• Ensure timely and accurate payment and required withholding is made.
• Identify process improvements and efficiencies in Payroll Operations.
• Contribute to planning, organizing, and processing payroll support functions.
• Ensure all audit requirements are met.
• Work cross-functionally within the department.
• Remain informed on all payroll projects and updates as directed by the Payroll Manager.

Requirements

• Comprehensive knowledge of Internal Revenue Code, Regulations, and Rulings regarding income and withholding.
• Comprehensive knowledge of fiscal operations management and accounting.
• Working knowledge of payroll best practices including compliance with federal and state regulations.
• Experience in Payroll, Human Resources, Finance, or Accounting.
• Intermediate level experience with Microsoft Office, specifically with Excel.

Nice-to-haves

• Fundamental experience with Internal Revenue Code, Regulations, and Rulings regarding income and tax reporting requirements.
• Experience or knowledge of multi-state taxation.
• Experience in state government or higher education.
• Experience with healthcare, retirement, or other benefit reconciliations.
• Experience with Peoplesoft/Oracle systems.
• Certifications: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)