Payroll Processing Specialist

Global Crossing Airlines - Miami, FL

Full-time - Mid Level

Miami, FL

About the position

The Payroll Processing Specialist at Global Crossing Airlines is responsible for leading and processing semimonthly and weekly payroll for both exempt and non-exempt employees, including crew members. This role involves ensuring timely, effective, and accurate payroll processing, which includes handling audits, garnishments, deductions, adjustments, and compliance with payroll tax regulations. The position offers an opportunity to work in a fast-paced environment within a growing charter airline company, contributing to the overall payroll operations and supporting HR functions.

Responsibilities

• Processes and submits semimonthly and weekly payrolls to ADP for all employees.
• Maintains knowledge of tax rules and regulations that govern payroll administration practices.
• Maintains payroll operations by consistently following policies and procedures; auditing current records and updating/reporting needed changes.
• Analyzes and confirms pay adjustments.
• Reviews and balances payroll prior to final transmission.
• Reviews and imports employee timecards from Time and Attendance system into ADP Payroll System.
• Reviews the timesheet reports for accuracy, compliance, adjustments, and/or necessary approvals.
• Generates reports for actuals and accruals for vacation and personal time off.
• Sets up, processes, and maintains changes to an employee's voluntary and involuntary deductions.
• Reconciles and calculates payroll adjustments, issues checks and processes manual checks.
• Assists department managers and staff by answering payroll procedural questions and resolving payroll problems.
• Processes all taxable fringe benefits and year-end entries; reviews and assists in the distribution of W-2s.
• Serves as the lead primary administrator of the Time and Attendance system.
• Processes special payrolls including the annual bonus and year-end adjustment payrolls.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Enters and updates employee data changes including setting up new hires into the Time and Attendance system.
• Maintains accurate payroll records and keeps records secure, organized and filed away timely.
• Maintains and prepares various payroll reports for managers, accounting, and HR team.
• Answers inquiries and requests for employment wage verifications.
• Reviews and downloads all Quarterly ADP reports to the internal Payroll folder on SharePoint.
• Provides support to HR Personnel and handles special HR Projects.

Requirements

• BS/BA in Business Administration preferred.
• Excellent attention to detail.
• Knowledge of payroll, garnishments, and benefits distribution.
• 5+ years processing payroll for a large organization.
• Good research and analysis skills.
• Multi-tasking abilities.
• Aviation industry experience preferred.
• Excellent Excel knowledge.

Benefits

• Competitive Pay
• Health Insurance paid entirely by the company
• Vision and dental insurance
• Health Savings Account
• Vacation and sick time
• Supplemental benefits
• Positive and upbeat work environment