Payroll Processing Specialist

Global Crossing Airlines - Miami, FL

Full-time

Miami, FL

About the position

Want to join one of the fastest-growing charter airline companies in the industry? We specialize in ACMI and wet-lease charters for VIP, professional sports, entertainment passengers, and more. Our Fleet currently has Ten (10) stunning AIRBUS A320/1 aircraft and is expected to have fifteen planes by December of 2023. Joining the GlobalX team means you get to work with some of the most experienced professionals in the airline industry, providing the opportunity to learn and grow in your career. As a Payroll Processing Specialist, you will be responsible for leading and processing semimonthly and weekly payroll for both exempt and non-exempt employees, including crew members, in a timely, effective, and accurate manner. This role involves various ancillary payroll tasks such as audits, garnishments, deductions, adjustments, and documenting procedures. You will also be responsible for preparing and filing various payroll tax compliance reports with multiple State and Federal taxing agencies, maintaining accurate files, and conducting analysis on a frequent basis. This position requires maintaining knowledge of tax rules and regulations that govern payroll administration practices to ensure compliance with external and internal policies, as well as applicable federal, state, and local regulations. You will be expected to maintain payroll operations by consistently following policies and procedures, auditing current records, and updating/reporting needed changes. Additionally, you will analyze and confirm pay adjustments, review and balance payroll prior to final transmission, and generate reports for actuals and accruals for vacation and personal time off. You will also serve as the lead primary administrator of the Time and Attendance system, handling all system-related issues directly with the technical team, and processing special payrolls including the annual bonus and year-end adjustment payrolls. Maintaining employee confidence and protecting payroll operations by keeping information confidential is crucial in this role. Overall, this position offers a great opportunity to work in a positive and upbeat environment while contributing to the payroll operations of a growing airline company.

Responsibilities

• Processes and submits semimonthly and weekly payrolls to ADP for all employees.
• Maintains knowledge of tax rules and regulations that govern payroll administration practices.
• Maintains payroll operations by consistently following policies and procedures; auditing current records and updating/reporting needed changes.
• Analyzes and confirms pay adjustments.
• Reviews and balances payroll prior to final transmission.
• Reviews and imports employee timecards from Time and Attendance system into ADP Payroll System.
• Generates reports for actuals and accruals for vacation and personal time off.
• Sets up, processes, and maintains changes to an employee's voluntary and involuntary deductions such as direct deposits, benefits and garnishments.
• Reconciles and calculates payroll adjustments, issues checks and processes manual checks.
• Assists department managers and staff by answering payroll procedural questions, as well as researching and resolving payroll problems and discrepancies.
• Processes all taxable fringe benefits along with all other year-end entries; reviews and assists in the distribution of W-2s.
• Serves as the lead primary administrator of the Time and Attendance system and handles all system related issues directly with technical team.
• Processes special payrolls including the annual bonus and year-end adjustment payrolls.
• Maintains accurate payroll records and keeps records secure, organized and filed away timely.
• Maintains and prepares various payroll reports for managers, accounting, and HR team.
• Answers inquiries and requests for employment wage verifications.

Requirements

• BS/BA in Business Administration; preferred.
• 5+ years processing payroll for a large organization.
• Excellent attention to detail.
• Knowledge of payroll, garnishments, and benefits distribution.
• Good research and analysis skills.
• Multi-tasking abilities.
• Excellent excel knowledge.
• Aviation industry preferred.

Benefits

• Dental insurance
• Health insurance
• Health savings account
• Vision insurance