Payroll & Scheduling Manager

Desert Diamond Casino - Glendale, AZ

Full-time

Glendale, AZ

Amusement, Gambling, and Recreation Industries

About the position

The Payroll & Scheduling Manager at Tohono O'odham Gaming Enterprise (TOGE) is responsible for managing and coordinating all aspects of payroll and scheduling operations under the direct supervision of the Senior Payroll Manager. This role requires a high level of confidentiality and attention to detail, as the manager will handle sensitive payroll data and ensure compliance with state and federal wage and hour laws. The position involves analyzing, preparing, and inputting payroll data using an automated system to produce accurate and timely payroll for all team members. Additionally, the manager will assist various departments in creating schedules that align with TOGE's business operations and address any scheduling issues that may arise with the timekeeping and scheduling system. The Payroll & Scheduling Manager will oversee the payroll team, providing training, evaluating performance, and motivating team members to achieve peak productivity. This includes directly supervising the production of biweekly payrolls and ensuring the issuance of special checks as needed. The manager will also be responsible for cross-training team members to ensure full coverage of payroll tasks and managing the development and administration of departmental records systems and procedures. This role requires collaboration with the Human Resources Department to test changes made to the Human Resources Information System (HRIS) and to ensure the accuracy of payroll records. In addition to payroll processing, the manager will validate payroll interphase for expense posting to the general ledger, process federal and state tax payments, and reconcile hours paid against actual hours worked. The position also involves providing timekeeping system training for new team members and recommending improvements to the timekeeping system. Overall, the Payroll & Scheduling Manager plays a crucial role in maintaining the integrity of payroll operations and ensuring compliance with all relevant regulations.

Responsibilities

• Analyzes, prepares and inputs payroll data
• Uses an automated system to produce accurate and timely payroll
• Assists departments to create schedules according to the needs of TOGE business operations
• Assists departments to identify missing schedules, time punches and all other scheduling issues that may arise with the timekeeping & scheduling system
• Works with other Finance Department team members as well as other departments on all timekeeping system issues
• Ensures compliance with all applicable state and federal wage and hour laws
• Prepares weekly, monthly, quarterly and year-end reports for upper management
• Directly oversees the supervision of Payroll team members, which includes training coverage, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates team members to achieve peak productivity and performance
• Directly oversees and coordinates the production of all biweekly payrolls; oversees the issuance of special checks on a daily basis
• Cross-trains team members for full coverage of all payroll tasks
• Manages the development, implementation, and administration of department records systems and procedures; oversees, monitors, and quality controls the data entry of all payroll records into the Human Resources Informations System (HRIS)
• Works with the Human Resources Department on the testing of changes made to the HRIS
• Plans and manages departmental workflow; approves all master payroll calendar processing schedules
• Plans, coordinates, and oversees the production and distribution of all team members tax statements and notifications as required by law
• Validates payroll interphase for payroll expenses posting to the general ledger
• Processes and submits payment for federal and state taxes
• Verifies direct deposit file accurately posts to team members' accounts
• Reconciles team member hours paid against actual hours worked, quarterly tax reports and employee benefits
• Maintains confidentiality of all team member information
• Contributes to a team effort and accomplishes related results as required
• Provides timekeeping system training for new team members at all TOGE locations
• Provides ongoing recommendations and implementation of improvements of the timekeeping system
• Performs other duties as required

Requirements

• Bachelors in Accounting or related field plus five (5) years of payroll supervisory experience; or equivalent combination of education and experience
• No felony, theft or stealing convictions
• Must be able to pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain gaming license
• Knowledge and experience of HRIS and Timekeeping Systems
• Knowledge and understanding of payroll policies and procedures
• Knowledge of tax regulations
• Knowledge of the payroll aspects of team member benefits policies, procedures, and reporting requirements
• Knowledge of business English and business math
• Knowledge of all relevant payroll, employment, and income tax laws, regulations, and operating guidelines
• Knowledge of records management and basic accounting procedures
• Ability to communicate effectively in the English language both verbally and in writing
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels
• Ability to maintain confidentiality
• Ability to handle multiple tasks and meet deadlines
• Ability to carry out instructions furnished in verbal or written format
• Ability to work independently with minimal supervision
• Ability to make procedural decisions and judgments involving sensitive and confidential issues under stressful conditions
• Ability to supervise and train team members, to include organizing, prioritizing, and scheduling work assignments
• Skill in operating business computers and office machines, including working in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint)