Payroll Services Specialist II

$42,974 - $42,974/Yr

Delaware Tech Community College - Dover, DE

Full-time

Dover, DE

About the position

The Payroll Services Specialist II is a critical role within the Office of the President at Dover, DE, responsible for processing salary, supplemental, and hourly employee transactions related to human resources, benefits, and payroll. This position operates at an advanced level within the integrated Payroll/Human Resources Statewide Technology (PHRST) system, ensuring that all payroll accounting responsibilities are met and that special projects are completed efficiently. The incumbent will serve as a liaison between various campuses and external agencies, adhering to established practices and applicable State and Federal guidelines. This role is distinguished from the Payroll Services Specialist I due to the complexity of transactions and the nature of special projects assigned. The incumbent will report to the collegewide payroll services manager or the collegewide assistant payroll services manager, and will be expected to coordinate and execute daily payroll transactions while leading the centralized Payroll Department. This includes delegating tasks, ensuring deadlines are met, and providing backup support as needed. The role also involves investigating and resolving complex payroll issues, ensuring compliance with laws and regulations, and performing audits and reconciliations of payroll documents. The Payroll Services Specialist II will analyze payroll data, process fiscal reports, and respond to inquiries from various stakeholders, including the Department of Labor and financial institutions. In addition to these responsibilities, the incumbent will complete special projects as assigned, which may include cleaning up benefit records and serving as a liaison for PHRST-related tasks. The position requires a strong understanding of payroll systems, auditing procedures, and the ability to manage multiple tasks effectively while meeting critical deadlines. Excellent communication skills, both oral and written, are essential for success in this role.

Responsibilities

• Assist the collegewide payroll services manager or collegewide assistant payroll services manager with daily payroll transactions and serve as the team leader for the centralized Payroll Department.
• Investigate, research, and resolve complex payroll and PHRST-related issues associated with assigned payroll locations.
• Complete special projects as assigned by the collegewide payroll services manager or collegewide assistant payroll services manager within critical deadlines.
• Analyze concurrent employees to ensure coordination of benefits and FLSA standards are accurately reported.
• Evaluate and process College payrolls for assigned salary, supplemental, and hourly payroll locations using the integrated PHRST system.
• Perform non-PHRST-related processes such as recodes kickers, verifications, on-demand paychecks, tax calculations, and system data validation.
• Audit, reconcile, and correct Personnel Data Forms (PDFs) and other payroll and human resources documents for management in PHRST.
• Respond to inquiries from the Department of Labor, banks, mortgage companies, campuses, and State agencies.

Requirements

• Associate degree and four (4) years of relevant experience; or other equivalent combination of education and experience.
• Knowledge of auditing procedures and principles of accounting.
• Knowledge of office and recordkeeping practices and procedures.
• Knowledge of applicable State and federal laws, rules, and regulations.
• Knowledge of College and State computerized payroll programs, e.g., PHRST, DFMS, OMS, etc.
• Excellent keyboarding, time management, interpersonal and communication skills.
• Skill in performing mathematical computations with speed and accuracy.
• Ability to communicate effectively in oral and written form.
• Ability to manage multiple tasks and meet critical deadlines.