Payroll Specialist 3

Ingenesis Group - Duluth, GA

Full-time - Mid Level

Duluth, GA

251-500 employees

Professional, Scientific, and Technical Services

About the position

The Payroll Specialist will be responsible for managing advanced payroll transactions, records, and reports for a local government entity. This role requires maintaining compliance with federal, state, and local laws while ensuring accurate and timely payroll processing. The specialist will also handle payroll deductions, adjustments, and reporting, while collaborating with HR and external auditors to ensure best practices in payroll management.

Responsibilities

• Stay updated on federal, state, and local wage laws and regulations for compliance.
• Ensure payroll system reflects changes in laws and regulations affecting payroll.
• Process payroll transactions, including overrides and adjustments to taxes and balances.
• Verify general ledger payroll data and prepare payroll journal entries.
• Research and process employee pay adjustments as needed.
• Manage payroll deductions, refunds, and adjustments to records.
• Enter court-ordered wage deductions into the payroll system.
• Confirm payroll reports and remittances for quarterly and annual filings.
• Calculate adjustments to Form W-2s for taxable income as needed.
• Assist HR with Form 1095 C completion and distribution.
• Prepare budget monitoring reports and projections for City personnel budget.
• Provide information to external auditors during annual audits.
• Collaborate with HR to understand employee benefit pricing for payroll practices.
• Incorporate new developments in payroll practices as appropriate.

Requirements

• Minimum of two years of payroll experience for a local or county government entity with public safety.
• Experience in calculating various payroll deductions.
• Knowledge of payroll preparation, reporting, and maintenance principles.
• Experience in payroll accounting and auditing.
• Advanced Microsoft Excel skills for developing and manipulating complex worksheets.
• Intermediate to advanced skills in Microsoft Word, Outlook, and PowerPoint.
• Ability to operate municipal government financial software and perform data entry.
• Experience with automated payroll processing systems.
• Knowledge of relevant federal, state, and local payroll laws and regulations.
• Proficient in English with strong grammar and punctuation skills.
• Ability to create and modify reports and presentations as needed.
• Professional and respectful interaction skills.
• Strong/positive credit history.

Nice-to-haves

• Bachelor's degree in accounting, finance, business administration, or related field.
• Four or more years of payroll experience using an automated payroll system for a large entity.
• Some manual/in-house payroll processing experience.
• Certified Payroll Professional (CPP) designation.
• Experience with Tyler, Munis, or similar ERP systems.