Payroll Specialist, Accounting and HR Assistant

$41,600 - $52,000/Yr

Brand Activate - Elkhart, IN

Full-time - Entry Level

Elkhart, IN

Ambulatory Health Care Services

About the position

The Payroll Specialist/HR and Accounting Assistant is responsible for preparing and processing weekly payroll, providing HR support, and performing general accounting tasks. This role ensures accuracy in payroll processing and maintains confidential personnel information while supporting the Human Resources Director in various HR functions.

Responsibilities

• Prepares payroll on a weekly basis by compiling, verifying and calculating hours, and resolves discrepancies.
• Processes job costing data from payroll to client billing.
• Transmits payroll data to Paychex through the Paychex Flex payroll system in a timely manner.
• Maintains confidential personnel information related to payroll such as time cards, sick time, vacation and holiday schedules, and child support and garnishment within the Paychex Flex payroll system.
• Mails mandatory checks for garnished deductions to the appropriate party as needed.
• Responds to employee inquiries regarding amount and receipt of check, overpayments and any other payroll questions.
• Maintains and updates new and terminated employee data in the Paychex Flex payroll system.
• Distributes annual employee and independent contractor wage statements.
• Supports Human Resources Director in all aspects of human resource management.
• Maintains paper and electronic (via Dropbox) personnel files in an organized and accessible manner to include updating information along with filing correspondence and other related information in a timely manner.
• Oversees all personnel interactions with outside services.
• Supports HR Director with Workers' Compensation claims by collecting data and assuring paperwork is completed timely and accurately.
• Tracks and manages the process of collecting employee contracts.
• Performs accounting and clerical support to the accountant.
• Posts accounts receivable data in QBO to update general ledger on a daily basis.
• Assists in preparing client invoices as needed.
• Maintains inventory of office supplies and orders additional supplies as needed.
• Performs any other job duties as assigned.

Requirements

• Bachelor of Science or Bachelor of Arts degree (BS / BA) and two years related experience; or equivalent combination of education and experience.
• 1 year of experience in payroll and accounting.
• Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook, Paychex Flex payroll system, and QuickBooks Online.
• Strong organizational skills and attention to detail.
• Ability to work effectively with a variety of situations and individuals.

Nice-to-haves

• Experience with geometry and algebra in a professional setting.
• Strong writing skills in English.

Benefits

• Dental insurance
• Vision insurance
• 401(k) matching
• Life insurance