Payroll Specialist / Analyst

Ultra Maritime - Remote, OR

Full-time - Mid Level

Remote, OR

1,001-5,000 employees

About the position

The Senior Payroll Specialist at Ultra Maritime is responsible for the preparation and processing of payroll for approximately 700 USA-based employees using ADP Workforce Now. This role ensures the integrity of payroll data, compliance with government regulations, and high levels of customer service in resolving payroll-related issues. The position involves handling various payroll tasks, supporting HRIS maintenance, and participating in audits, while also making recommendations for process improvements.

Responsibilities

• Prepare and process assigned weekly and bi-weekly payrolls for approximately 700 USA-based employees.
• Ensure the integrity of all payroll data in accordance with company policies and government regulations.
• Import labor files timely into the payroll system.
• Maintain high customer service levels in the evaluation and resolution of payroll-related issues.
• Manage post payroll reports and transactions, including tax remittance and 401K transmission files.
• Handle urgent payroll matters, including special payroll runs and manual check calculations.
• Support the setup and maintenance of HRIS and ADP Workforce Now system.
• Develop Ad Hoc Reports as needed.
• Oversee year-end operational close including reconciliation, distribution of W2, and tax filing compliance.
• Participate in audits of workers' compensation and tax filings as needed.
• Make recommendations for improvements to payroll processes and policies.
• Assist the Payroll Manager with problem-solving and special projects.
• Train new Payroll Administrators as needed.
• Perform general administrative duties such as filing and photocopying.

Requirements

• 5+ years of multi-state payroll experience, preferably in a shared service environment.
• Eligibility to obtain required security clearance for the role.

Nice-to-haves

• Bachelor's degree in a related field is preferred.
• Experience in US Benefit administration.
• Experience in tax amendments and quarterly/annual tax filings.
• Experience in HRIS and ERPs, preferably with ADP Workforce Now, Workday, and IFS.
• Strong understanding of applicable Federal, State, and local payroll and related tax laws.
• Strong knowledge of HR Payroll systems including enhancements and implementations.
• Excellent interpersonal and customer service skills.
• Strong organizational skills.
• Advanced skills in Microsoft Excel.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401k match
• Paid time off
• Family leave